Title: HR and admin Assistant

Report to: HR and Admin Manager

Duration: Six Months (for Maternity Cover)

Duty station: Addis Ababa, Country Office

Amref Health Africa is an African-led international health development organization headquartered in Nairobi, Kenya. Founded in 1957 as the Flying Doctors of East Africa to bring critical health services to remote communities, Amref Health Africa envision to bringing lasting health change for Africain more than 30 countries across the continent. With a focus on women and children, the organization strives to overcome the most critical health challenges facing the continent: maternal and child health, HIV & TB, malaria, water and sanitation and health systems strengthening. Amref Health Africa in Ethiopia has been working in Ethiopia since 2002 in close collaboration with the Federal Ministry of Health implementing a range of projects in maternal, neonatal and child health, reproductive health, health systems strengthening, health workforce development, water and sanitation, HIV/AIDS and non-communicable diseases across the country, supported by a wide range of multilateral and bilateral donors, corporates and foundations. 

Amref Health Africa would like to recruit HR and Admin Assistant based in Addis Ababa, Country Office and will report to HR and Admin Manager.

Essential duties and responsibilities:

• Assist on HR services mainly on recruitment and selection processes including but not limited to longlisting, coordination of exams/interviews.
• Set-up and maintain an HR filing system in compliance with Human Resource policies, procedures, laws, standards, and government regulations. This includes personnel, medical and educational files.
• Set-up and maintain computer files including job descriptions, policies and procedures, and resumes.
• Ensure accuracy and timely submission of timesheets from all Ethiopia based staff. Also, cross check and maintain records for leave, holiday and vacation time.
• Assist with the development and implementation of new approaches, policies and procedures and HR forms to continually improve HR practices and administrative procedures.
• Participate in HR department meetings and contribute to HR related decision making processes.
• Assist with HR correspondence both in writing and via telephone.
• Help to maintain company organization charts and employee directory.

Administration

• Maintaining the office inventory and stationary supplies and utility services maintenance.
• Provide general support to the HR team including scheduling meetings, report writing, filing and any additional administrative support functions. 
• Liaising with both external and internal contacts in coordination with the director to ensure follow-up and execution of planned activities. This includes but is not limited to Amref Health Africa collaborators, donors, partners, managers and staff as may be relevant

Job Requirements

• University Degree in Human Resources or Business Administration or related field.
• At least 4 years of professional experience working in HR and Administration in NGO.
• Strong interpersonal and communication skills
• Demonstrated excellent personal integrity and confidentiality
• Strong organizational and time management skills
• Demonstrated ability in Microsoft Word and Microsoft Excel

How to Apply

If you are Interested? Please visit our WEBSITE to make your application.

You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be March 24, 2022. Only shortlisted candidates will be contacted.

Duly note that Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.