The purpose of the Supplies Officer intern position is to assist the General Supplies Officer in receiving, storing, recording and issuing materials against documents at the HO stores. She makes sure that bin cards, shelves racks are used appropriately and the properties at store are arranged in a proper manner and also assist in filling and keeping all documents of the store.

Responsibilities

Job Responsibility #1: Assisting in Recording and Documentation:

• Records all incoming and outgoing goods in bin cards. Bin cards are to be stuck or hung on the shelves to facilitate identification and inventory counting.
• Files properly all documents such as purchase requisitions, purchase orders, GRNs, GINs, Waybills and other necessary store documents.
• Assist in compiling and organizing documents to be submitted to procurement unit for payment purposes.

% of Time: 35%  

Job Responsibility #2: Assist in Receiving, Recording and Storing Supplies:

• Initiates purchase request for items not available in the store.
• Assist the GSO in checking goods against purchase orders, suppliers invoices and or packing lists, and ensures that the goods are in good condition before receiving them.
• Ensures that items are kept in the store properly and respective documentation such as stock and bin cards is maintained.
• Record GRNs and other documents on computer system when receiving and issuing items.

% of Time: 35%  

Job Responsibility #3: Generating reports:

• Assist the GSO in generating weekly, monthly and quarterly reports to be submitted to the Logistics Administrator.
• Continuously record new purchase on the necessary documents of the store and assist in generating reports on new purchases and prepare Property Register- Receipt and Transfer documents and dispatch the document and the property to concerned parties.

% of Time: 20%  

Job Responsibility #5: Others:

• Perform any other duty assigned by the supervisor.

% of Time:  10%

Gender

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

Job Requirements

• BA Degree in Management, Business Administration
• 0- 1 year of related experience.
• Good communication skills in written and spoken English
• Strong organizational skills and ability to act in a professional and ethical manner
• Good skills in computer applications

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through CLICK HERE

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.