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IR/INT/EXT/VN/028.22 March 18, 2022

Job Title:                              Humanitarian Program Coordinator

Reporting To:                       Programme Manager

Base Location:                     Addis Ababa with frequent visit to field offices

Responsible For:                 Programme officers and Assistants

Liaises With:                       Managers Finance, Coordinators & Support Services Units

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us

Islamic Relief Ethiopia is in pursuit to support and strengthen its operations, seeks to employ motivated, hardworking, and pro-active individuals to fill this position. The position is for Ethiopian nationality only.

1.    Overall Responsibility

Under the supervision of the Programme Manager in Ethiopia, the Humanitarian Program Coordinator will be responsible for the vision, strategy, design, monitoring, and quality delivery of Emergency response programmes for IR Ethiopia. He/she shall ensure that emergency programme plans are in place and kept updated as per the objectives of the Country Strategic Plan; and that programme interventions and projects are implemented in line with the overall country Programme. The position also manages/oversees the programme growth and manages programme Team across all field offices.

2.    Key Duties and Responsibilities (Key results areas)

Programme strategy and Planning (10%)

• Promote understanding of and ensure the appropriate use of and adherence to global humanitarian guidelines including SPHERE and CHS.
• Ensure that the emergency response programmes are appropriately linked where possible to IR-Ethiopia other resilience and longer-term development programmes.
• IRE’s emergency /Humanitarian programme strategy reviewed/updated In line with Global strategy, Country strategy and ABPs.
• Review/ update Disaster preparedness plan in place.

Programme development & Resource Acquisition (25%)

• Provided leadership in concepts and proposals development (as necessary) for the programme and contribute the programme’s growth.
• Support development and updating of the Donor mapping Tool for the potential funding sources.
• In coordination with Business Development Manager and Programme Management Unit and Communication & MEAL Unit, develop/update capacity statements and other programme marketing Materials.
• Provide leadership in identification of potential funding sources/donors and plan for engagement meetings
• Lead the funding diversification that supports core interventions and projects for the programme across geographical spread  

Programme Implementation & Management (25%)

• Lead the overall management, implementation and development of the emergency preparedness and response component of the Ethiopia country programme.
• Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs, PPs, CPs, DPs, and PMPs etc.
• Work with the field implementation team and partners to ensure projects are implemented in a sustainable way and achieving the envisaged change.
• Provide regular technical support/Backstopping/supervision during programme/projects Delivery processes.
• Support programme/Project reviews - drawing key recommendations, lessons, best practices, technical advances etc.
• Provide leadership in planning and Implementation of special Programmes- Ramadan and Qurbani Programmes.

Programme Monitoring, evaluation Accountability, Reporting & learning (15%)

• Lead the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRE’ Strategy and internal standards and support measuring of programme and project performances
• Ensure that rights holders have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
• Provide Leadership in Development and Submission of (internal) Monthly, Quarterly, Semi-Annual, and Annual programme reports and submitted to MEAL Unit for review.
• Ensure timely development and submission of quality donor reports.
• Provide leadership in documentation of best practices and learnings from programme works
• Support undertaking of regular projects’ Grant Review Meetings and provide progress to the PM/CD and members of the SMT.
• Provide leadership in the adoption, application and implementation of programme Standards, Including Core Humanitarian Standard and Safeguarding Standard and policies

Capacity Building & team management (5%).

• To ensure timely development of staff JDs, KPOs and recruitment of sector as may be required.
• To ensure effective orientation of new project staff on proper project implementation and follow ups.
• Identify the needs and organize trainings to develop the capacity of IRE staff and partners to increase their competence in programme/projects delivery
• To ensure staff appraisals including probation reports, development of clear KPIs by all the staff.

Networking and Partnership Development (15%)

• Active participation and engagement in and with donors (institutional, UN & IPs) meeting, briefing session, Funding Information Sessions.
• Establish and sustain effective relationship with  the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
• Represent IRE at all relevant technical forums, Clusters, Workshops and Meetings and contribute to technical interactions and discussions on the same.

Coordination and collaboration with Support Services Team (5%)

• Jointly work with procurement unit to generate/update precise project procurement Plans at inception and follow its (Plan) implementation. 
• Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme
• Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting
• Work with HR Unit to Assess the human resources requirements for the programme, skills expected of staff at different levels in hierarchy and assist the Human Resource department in programme staff Management and development
• Work with Communication Unit to provide and generate high quality programme communication materials including documentation of programme works.

Job Requirements

Person Specification

Formal Education/ Qualification

• A minimum of MSc Degree, Disaster Risk Management, Development Studies, Rural Development, and related social science field of studies

Work experience

•  A Minimum of 8 years proven experience of managing or coordinating emergency response programs within INGO settings in Ethiopia
• Proven team and personnel management experience

Skills and competences

• Proven analytical and strategic planning skills
• Ability to take initiatives and work under minimum conditions.
• Experience of managing donor grant funding projects and programs
• Experience in developing and monitoring budget
• Computer literacy in MS Offices packages.
• Ability to analyse information, evaluate options and to think and plan strategically
• Proven team building and management experience
• Excellent interpersonal, communication and presentation skills
• Fluency in written and spoken English
• Willingness and ability to travel extensively in country

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. With a zero tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

How to Apply

Application Procedures

You can access the Job Application Form with this link: CLICK HERE & candidates are required to submit a complete Job application form with all required supporting documents (copy of credentials and testimonials) via email: Ethiopia.HR@islamic-relief.org.et

NB: Failure to follow the instructions will invalidate your application. Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates. Female candidates are highly encouraged.