COMPANY SUMMARY

EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potentials. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights

EngenderHealth-Ethiopia seeks applications from well-qualified and experienced candidates to serve as Finance and Administration Officer (FAO) for our Right Based Approach IDP project in Amhara region at the duty station of Dessie. 

JOB SUMMARY

The Finance and Administration Officer (FAO) will be responsible for ensuring the use of efficient financial system as per the standard operating procedures of EngenderHealth. In addition to this, the candidate will be overseeing the overall office administration of the field office. 

ESSENTIAL FUNCTIONS

Finance

• Ensures that proper financial policies, procedures, and systems are operated and maintained at the field office.
• Monitors cash flow and requests top-ups from head office.
• Ensures that all financial transactions are compliant with local laws, donor regulations, and internal policies.
• Responsible for bank reconciliation preparation, field office advance settlement tracking.
• Responsible for the quarterly financial reports to the government.
• Ensure that the program expenditure is within the available fund, annual budget, and work plan.
• Ensures that all financial records are properly kept and serves as a custodian of cheques.
• Processes all payments including obtaining expenditure approval, effecting payments, and recording financial transactions.
• Maintains a comprehensive filing system for financial and administrative documents.
• Prepares monthly budget forecast and advance requests.
• Assists Regional Team Leaders in preparation of annual budgets.
• Coordinates per-diem and other workshop/training-related payments.
• Reviews and sends accurate timely monthly financial reports and copies of financial documents to EngenderHealth central office. Takes necessary corrective actions on the feedback from the central office finance unit.
• Monitors cash flow and expenditure against budget and advice the regional Team Leader on possible corrective action, ensure well-functioning of office equipment and facilities, arranges and coordinates with the Operations & Logistics Officer for repair and maintenance as required.
• Provides support to the office in all other financial matters.

b) Administration 

• Responsible for property management.
• Ensures the timely payment of office rent, telephone, fax, and other related payments.
• Ensures availability of sufficient consumable supplies.
• Coordinates travel arrangement and oversee transport operations.
• Supervises support staff and support activities.
• As directed by the Regional Team Leader, supervises and coordinates many events, meetings, and occasions held by the program.
• Implements performance review and performance management for all Admin staff.
• Tracks staff leave schedule and PEP.
• Acts as a focal team member for DOVICO management in the regions.
• Ensures the maintenance and reconciliation of stock and bin cards, periodically ensures and reports the physical existence of inventories and assets
• Carries out any other responsibilities as directed by the Regional Team Leader & Matrix Managers that are in line with the organizational structure of Engender Health-Ethiopia.

Job Requirements

EDUCATION AND EXPERIENCE

• BA Degree in Accounting, Business Management, Financial Management or related field.
• Minimum 3 years relevant work experience for BA holders. NGO experience is preferred.
• Work experience in a supervisory position is a plus.
• Good knowledge of financial principles and practices.

ESSENTIAL SOFT SKILLS

• Committed to Engender Health’s core organizational values of reflection, inclusion, integrity, respect, and transformation.
• Excellent coordination skill, time management, and ability to prioritize tasks.
• Ability to work under minimum supervision.
• Ability to effectively work in a team.
• Willingness to work under pressure

PREFERRED SKILLS, ABILITIES AND FUNCTIONS

• Good accountancy and report writing skill.
• Good knowledge of computer application - QuickBooks and Peachtree

How to Apply

Interested and well-qualified candidates can submit their application & CV through CLICK HERE

Female Candidates are highly encouraged to apply for this position. 

Disclaimer

The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state and local laws. 

EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates and partners; and the design and implementation of programs and activities.