Admin support Officer is responsible to ensure the efficient day-to-day operation of the office, and support the work of the Water4Life+ Project over all activities. Closely work with the CoP to provide any required support for head office and field offices project operation.

Major Responsibilities

• Provide all the required administrative support to the Water4Life+ project, the CoP, head office and field office operation. Coordinate and provide administrative support for the successful completion of the grant project in collaboration with program staffs at all level.
• Follow up on issues needing CoP urgent attention and ensure deadlines are kept; manage any required day to day communication as directed by the CoP
• Assist the project when organizing workshops and meetings with different stakeholders and record the necessary information.
• Support to the preparation of reports, agenda and presentations for project events.
• Prepare responses to routine correspondences within and outside of the organization related to the project and highlight any issues that require immediate attention and input.
• Follow-ups on outstanding issues with WVE support service concerned staffs and follow up purchases, repairs, stationery acquisition and distribution and others as required
• Organize and/or attend periodic project management meetings and take minutes by closely working with the CoP
• Handle visitors and guests related to the project as per the direction provided by the CoP.
• Make reservations for travel, accommodation and meeting venues. Send invitation letters to participants and confirm availability.
• Documentation of the project reports, pictures, staffs personal documents in consultation with the project P&C manager; and document other relevant materials.
• Manage the project vehicles’ consumables, fuel and drivers at the head office in consultation with finance, support service and P&C managers. Provide support specially for the drilling operation as required.
• Manage office fixed assets of the Water4Life + project office as per the asset management manual of the Organization in consultation with support service manager

Job Requirements

Required Professional Experience:  Minimum of 10 years for BA; experience in WASH admin related matters is preferable

Required Education, training, license, registration, and certification         

• Bachelor’s Degree in management, administrative Service Management, Business Administration or related field
• Preferred Knowledge and Qualifications: Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing
• Fluency in English and local language
• Good interpersonal and communication skills (Ability to communicate effectively in English language both orally and in writing, good organizational skills)
• Able to work in a cross-cultural environment with a multi-national staff
• Persistent, accommodative and active
• Proven public relations skills
• Proven report/letter writing skills
• Computer Literate in Microsoft Office Packages (Excellent Typing or Word Processing Skills using Computers)

Working Environment / Conditions:

• Office-base
• Duration of the contract: fixed term until February 28, 2027

 Additional Requirements: Committed to WV’s vision, mission and core values

Place of Work: Addis Ababa/Head Office/

Salary: World Vision has an attractive salary and benefits scale

How to Apply

Interested applicants are required to apply through this link CLICK HERE

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