KEY AREAS OF ACCOUNTABILITY:

 Key Area 1: Procurement:

• Support the Supply Chain in the Supply Chain Management.
• Support the Supply Chain team throughout sourcing processes in the field Office, for all goods and services needed for the programmes implementation based on the annual sourcing pipeline.
• Manage and update the supplier’s database based on Save the Children procurement manual.
• Manage and update the supply chain monthly reports (procurement tracker, tender tracker, etc.)
• Ensure all procurement is carried out in accordance with appropriate Save the Children global procurement policies and procedures, Country Logistics Manual; and where required; donor guidelines.
• Collect and process invoices and payments of suppliers for items delivered. Follow up the payment process with Finance to ensure SCI fulfils its obligations to suppliers.
• Ensure proper filing and archiving of all procurement documents.
• Assure procurement plans are in place for each grant.
• Support the Supply Chain coordinator with technical support needed by the field team.
• Support in the deployment of new systems to be implemented in the field Office.
• Assist & Follow up the with procurement process to ensure availability of all claims supporting receipt documents as to be paid within the SCI payment terms.
• Responsible for documenting all procurement, admin and supply chain transactions in organize files

Key Area 2: Fleet Management

• Support the Supply Chain in the fleet management.
• Support on fleet management practice, fueling, maintained and trip arrangements get pass, security briefing to visitor, guest and concerned staff and related body as required
• Review the monthly fleet trackers for the field office as required.
• Ensuring the fleet utilization and availability.
• Perform any other duties assigned by immediate supervisor.

Key Area 3: Assets Management

• Stores Management: with close coordination with the supply chain team Responsible of Stores/warehouses supervision (all stores in state), including maintaining proper store records, proper stacking, proper ventilation, proper safety and security measures, etc.
• Responsible for ensuring that all assets are recorded, managed and disposed of in the field office, provide similar support to the field team, in accordance to Save the Children guidance.
• Implement and maintain Save the Children Assets Management System (registration, control and tracking, taging).
• Update lists of all assets and inventory items in compliance with Save the Children policy, on monthly basis.
• Cooperate with relevant departments to ensure proper tracking methods are followed to monitor the movement/ changes of any stocks/ assets and ensure proper control/handling of equipment at all times.
• Tagging of all new assets. Proper recording
• Ensuring damaged or broken/ lost assets are reported and filing of all Repairs/Return Requests/lost reports.
• Assure quarterly physical checks are done on assets and inventory items.
• Consignee: serve as consignee responsible for the physical receipt/count of all equipment/goods, received from suppliers and/or sent from Field to state for maintenance or any other purpose and responsible to dispatch them after maintenance

 Job Requirements

QUALIFICATIONS

• University degree in business administration Sciences. Purchasing supplies management, Business management, Management and Accounting or other relevant field in Supply Chain (logistics).

EXPERIENCE AND SKILLS

Essential

• Bachelor Degree in Purchasing and supplies management, Business management, Administrative Sciences, Management and Accounting or related fields
• At least two years of proven experience in Supply Chain management in INGOs within a complex/ large scale country /field office program, and in emergency response/ humanitarian environments.
• Warehousing, Fleet, Procurement and Asset Management,
• Substantial experience in all technical areas of Supply Chain operations including procurement, logistics, transport/distribution, fleet management, warehousing, and asset management,
• Experience of developing/implementing a complex international supply chain to support different types of programmes, and coordinating resources to meet the programmes objectives.
• Experience in working in remote field bases with limited infrastructure.
• Experience in advising and supporting others at all levels with supply chain aspects of a programme, including strategic thinking, planning & donor relations.
• Ability to build positive & productive relationships quickly with a wide range of stakeholders, both internally and externally.
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
• Ability to manage a complex and diverse workload and work with tight deadlines.
• The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful. With eexcellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex and diverse tasks, and responsibilities
• Able and willing to travel frequently to field sites.
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer).
• Commitment to Save the Children values.
• A valid driving license.
• Good command in and ability to understand Supply Chain issues.

Desirable

• Ability and willingness to change work practices and hours in the event of major emergencies, including travelling at short notice and for extended periods.
• Knowledge of donor financial policies and guidelines.

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at the WEBSITE