KEY AREAS OF ACCOUNT

• Receive requirements regarding promotion, transfer, temporary duty assignment… from departments, and/or HRDD;
• Communicate with HRDD/immediate supervisor and make sure all the necessary information is in place;
• Refer staffs’ data/personal file and collect required information;
• Issue the letters based on the data received from HRDD and/or Departments, and staff’s database or personal file;
• Communicate with the concerned staff/staffs, and HR focal person (for field office);
• Prepare employment offer and negotiate salary with selected candidates up on receiving documents from respective recruiter;
• Verify original documents of candidates that accepted the offer and issue employment letter;
• Make sure profile information are properly filled;
• Make sure Child safety and agency policy are signed, and provide employees’ handbook up on completion of new staffs’ orientation;
• Distribute copies of all issued letters to finance, HRD (for file), field office (in case of regional staffs), and units for their action;
• Prepare a compiled summary of all the letters issued and communicate with the HRD team;
• Involve in recruitment and selection, and ensure a timely organized and comprehensive procedure is used to hire staff;
• Provides advice and assistance to supervisors and staff regarding issues related to letters;

Administration.

• Booking hotels and air tickets, reserving conference room and facilities.
• Coordinates the overall admin functions of the organization.
• Ensures the availability and proper utilization of all organizations facilities;
• Ensures all computers and accessories are in a good order;
• Provides timely report regarding the administration activities
• Scan the organization document as per the order of Finance and HRD
• Follow up the office and Employee facilities are well arranged
• Give administration support for other Departments or Projects

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Minimum of Bachelor’s degree in Human Resources Management, Business Administration or related field;
• 0-2 years of relevant work experience;
• Enjoy working with people;
• Patient, tactful, diplomatic and approachable;
• Be able to deal with people who are stressed or upset;
• Be able to stay calm in difficult situation;
• Have good commercial awareness;
• Have good spoken and written communication skills;
• Excellent written and spoken English language skills;
• Be confident about gathering facts and statistics and making financial calculations;
• Respect the importance of confidentiality;
• Have good organizing skills and be able to develop plans, policies and forecasts;
• Have problem solving skills, able to deal with disputes, grievances and staffing problems;
• Be able to work as part of a team;
• Be able to work accurately, with good attention to detail;
• Willing to work extra time;
• Be able to use HRIS, databases, spreadsheets, word processing and outlook

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at the WEBSITE