Position title: Senior Human Resources Officer

Position location: HO

Work unit: Human Capital Dept.

Position reports to: Human Resource Manager

Positions reporting to this one: none

Total size of team of direct reports: N/A

Total number of indirect reports, people supervised by direct reports to this position: n/a

Responsibility for the work of others none

Cash none

Property

Office Equipment and employee personal file 

Position Summary

Senior HR Officer is responsible for the overall human resource management activities including human resources planning, recruitment& selection, timesheet and employees benefit administration, handling HR correspondences, processing employees’ termination, maintaining HR documentation, providing information to & guiding staff in relation to elements of the HR Policy, work towards the proper implementation of the HR Policy, follows up employees performance periodically

Significant tasks and responsibilities, accounting for 85 – 95% of time committed to position:

Leadership

• Self-leadership
• Understand employees feelings and perceptions
• Be sympathetic to employees problems
• Listen employees and handle emotions

Management – business, operations

• Understand work unit HR requirement
• Plan own activities
• Adhere to labor laws and company HR policy and procedure
• Report periodical progress

Technical

1.     Prepares and implements annual human resources plan of the organization and operational plan of the Human Resource Division.

2.     Undertakes recruitment campaigns from start to finish, this includes assessing requirements, gaining a detailed brief and plan with Managers.

3.     Processes recruitment and selection, placements, promotions, transfers, separation, grievance and disciplinary issues compliance to HR policies and procedures and ensures that accurate job descriptions are in place.

4.     Manages staff benefits administration including medical fund/scheme, leave management, insurance coverage and contract renewals.

5.     Facilitates policy orientation programs to staff to ensure maximum compliance to HR policies and related company laws and regulations.

6.     Organizes data on the current state of human resource in the organization (number of employees, age and sex category, education, experience, etc.) and organizes data on organizational structure (number of staff in each work unit, salary scale, job title).

6.Select appropriate method of announcement and prepare announcement letter.

7.     Sets selection criteria for final screening by discussing with Human Resource Manager and selects competent applicants based on the criteria with the Human Resource Manager and/or concerned work unit managers.  

8.     Schedules and organizes interviews and participates in applicant interviews

9.     Conducts reference checking on possible candidates.

10. Prepares induction program to new employees and for promoted and/or transferred employees and follows up the implementation program.

11. Conducts staff performance appraisal evaluations and prepares the periodic feedback report.

12. Prepares various periodical HR statistical reports to support management decision and compensation management processes and handles employee contract renewal and related HR processes.

13. Processes employee requests for outside training while complying with policies and procedures

14. Maintains and updates personnel documents in the personnel database system by making timely entries of new employees and deleting those who have left the organization upon receiving authorization.

Administrative

• Facilitates different letters and reports that are requested by the organization and/or the employees.
• Undertakes other duties as assigned by her/his immediate supervisor

Significant tasks, responsibilities or outputs managed by this position and delivered by its direct reports: N/A

Job Requirements

Education: A Degree in Business Management/Business Administration/ or other relevant fields

Experience:4 years of relevant work experience

Skills and Competencies:

• supervisory skills
• team building skills
• problem solving skills
• basic counseling skills
• negotiations skills
• effective verbal and listening
• communications skills
• computer skills including the
• ability to operate spreadsheets and word-processing programs

Character

• Personable, sociable

• Articulate

• Disciplined, organized

• Open-minded

Special requirements for position – licenses, certifications, other credentials NA

Other special requirements for position (list only those that apply)

Languages: English, Amharic, local languages a plus

Travel outside Addis Ababa: Yes

Isolated working situation: NA

Stressful conditions / high pressure: Yes

Physical demands: NA

Re-location: NA

Results areas / KPIs for the department - quantitative or qualitative (e.g., quality level, turnaround time)

• compiled HR Profile
• Good ratio of contacts to candidates and candidates to hires
• Efficient recruiting
• Timely recruiting, hiring
• Effective – good performance, good fit

Outstanding Success Factors – mindsets, behavior, competencies that the most essential factors in helping the position-holder be successful:

• Understanding Company strategy and Human Resource strategy of the Organization
• Adherence to labor laws and HR policy and Strategy
• Be sensitive to work unit HR requirements
• Understanding individual difference
• Be patient
• Attentive listening

How to Apply

Interested Applicants should submit a well-prepared and updated CV along with an application letter stating the position; No additional document is required at this stage.

Applications should be mail to cv@kifiya.com and should state the position on the subject of the email. 

KIFIYA WILL CONDUCT AN INTERVIEW AS IT COMES.