The junior procurement and property administration officer helps the Center of excellence in carrying out the procurement and property management activities to ensure that the procurement and property administration process meet the basic procurement and property administration principles. The junior procurement and property administration officer ensures that the procurement process is carried out in accordance with the World Bank procurement Procedures and  Manual as well as the property administration should be carried out based on the federal government property administration directives and procedures.

Junior procurement and property administration officer duties and responsibilities

To accomplish the primary goal of the Center’s procurement and property administration, junior procurement and property administration officer performs many tasks including but not limited to the following:

Procurement related duties and responsibility

• Assist procurement officers in inviting and collecting quotation based on the Request for quotation (RFQ) document which prepared by procurement officers
• Preparing price analysis and minutes if the case is required.
• Preparing and issuing purchase order
• Follow upping payment and delivery status so as communicating the user department
• Organizing and arranging procurement document

Supplier registration

• Property related duties and responsibility
• Preparing and maintaining records of all fixed asset and supplies
• Investigating inventory shortages and discrepancies
• Working with ware house representatives, internal customers and other departments, as necessary.
• Facilitating the receiving and issuance of goods as well as enhance the preparation of good receiving notes
•  Ensure that office property is being managed within regulations and property management guide lines.
• Make Surprise fixed asset counts and check balance accuracy.
• Maintain fixed asset log sheet and history
• Provide reports to management and other concerned staff  as required
• Inspects and evaluates inventory management activities for compliance with policies, procedures, and directives for accuracy.
• Inspects conditions of property on ware house and actual place
• Develops methods and improves procedures for storage and issuing property and plan use of storage facilities, inventories supplies and equipment.
• Manage and control property distribution activities and process.
•  Prepare weekly activity progress reports
• Verifying ingoing / outgoing / routine property inspections
• Organizing repairs and maintenance
• Performs other related duties as assigned by line manager

Job Requirements

Education

• BA degree in Management, purchasing and Supply management, Procurement and asset Management, Logistic Management, Accounting and finance, or other related field of study.

Experience

• At least 4 years of relevant work experience and property administration experience is mandatory.

Desired skills

• Self-motivator,
• Strong attention to detail and communication both written and verbal
• High level of customer service and excellent rapport building skills
• Good understanding of procurement and property administration procedures and the ability to interpret procurement and property administration policies.
• Advanced knowledge of MS application such as MS Excel, Word etc.
• Energetic and willing to learn\
• Good time management and organizational skills

How to Apply

• Application should be submitted with a short CV and a covering letter to the Human Resources Department of the College of Health Sciences (Addis Ababa University): HR Department, The Human Resources Office, 1^st Floor, College of Health Sciences Building, College of Health Sciences, Addis Ababa University, and Addis Ababa, Ethiopia. The covering letter should describe how you meet the requirements for the position and why you want the job.

Note: The recruitment will involve a written/practical exam and interview. Only shortlisted candidates will be contacted.

Application deadline is 18/04 2022 up to 29/04/2020, until 5:00pm - 10 working days.