Administration Assistant

GIZ- Internal/External Vacancy Announcement ‘#067/2022’

CLM – Climate Sensitivity Innovation for Land Management

Since 2008, the Ethiopian government, namely the Ministry of Agriculture, operates the Sustainable Land Management (SLM) program to reverse land degradation and increase agricultural productivity in the highlands. The SLM initiative aims at reaching two million households in more than 7,000 micro-watersheds in Amhara, Benishangul Gumuz, Gambella, Oromia, SNNP and Tigray.

GIZ provides technical assistance to this national flagship program since its inception, at national, regional and local levels. The new program module “Climate-Sensitive Innovations in Land Management” (CLM) will run from July 2021 to June 2024). It focuses on capacity development of SLM actors through policy and institutional advisory, field-level coaching and advisory services, training, networking, piloting field activities as well as research and communications.

Additionally, the program has initiated a large field study on the situation of women in agriculture in Ethiopia carried out by a local research institute. 

Duration of contract:   30.06.2024

Responsibilities and Tasks

Responsibilities

• Ensures that administrative tasks in the above-mentioned project on women in agriculture will be carried out timely and smoothly.
• Advises the research institution that carries out the gender study on GIZ accounting rules and regulations.

Tasks

Office management

• Provides logistics support for organizing meetings, workshops, trainings, field missions: hotel, flight and conference room bookings, supply of materials etc.
• Coordinates meeting schedules and event planning
• Creates and maintains a document filing system according to GIZ rules
• Performs oral or written translations when required 

Administration

• Supports the partner organization to keep financial records according to GIZ standards and standards of the German Ministry for Economic Cooperation and Development (BMZ)
• Ensures proper filing of financial documents
• Helps to prepare payment and transaction vouchers
• Supports financial audits

General

• Performs other duties and tasks at the request of management

Job Requirements

Required qualifications, competences, and experience

Qualifications

• University degree (BA) in accounting, office management / administration or equivalent
• Minimum of 3 years of professional experience in relevant position
• Minimum of 3 years of GIZ experience (knowledge of rules & regulations, if applicable to position)
• English and Amharic (or other languages) fluency, written and spoken …
• Good working knowledge of standard computer applications such as MS Office: outlook, word, excels, PowerPoint

Professional experience

• Solid experience in accounting and financial administration
• Capability of concise and coherent reporting along standard formats
• Ability to communicate adequately to different target groups
• Cooperation skills

Other knowledge, additional competencies

• Interest in gender studies
• Result-driven and resource-oriented way of working
• Ability to adapt quickly and proactively to changing conditions
• Willingness to learn independently and proactively
• Ability to work under time pressure and being able to multitask

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via HERE or Email: hreth@giz.de

Note: - Please make sure you mention the vacancy number and position title ‘Administrative Assistant #067/2022’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

 Only short-listed candidates will be contacted.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”