Purpose of the Job

Under the general direction of The Commissioner, The Executive Assistant is responsible for a variety of complex, confidential, and independent secretarial and administrative support to The Commissioner. To accomplish the objectives of the position, the Executive Assistant performs the following functions:

Main Duties and Responsibilities

• Management of the Commissioner’s schedule (e.g. meetings, travel, etc.)
• Responsible for administrative and secretarial duties to assist the Commissioner. Acts as contact point for the Commissioner.
• Organizes and directs the day-to-day tasks and functions and oversees the smooth and efficient operation of the Commissioner’s Office.
• Responsible for maintaining and updating all files located in the Commissioner Office.
• Manage all communications including e-mails and highlights pertinent information. Routes items to other individuals when appropriate and records information on the Commissioner calendar.
• Draft and edit correspondence, communications, presentations, and other documents on behalf of the Commissioner. 
• Support in the distribution of meeting agenda’s. 
• Support in preparation and distribution of meeting minutes chaired by the Commissioner.
• Produce and distribute correspondence memos, letters, faxes to respective offices and makes appropriate copies.
• Coordinate and direct incoming telephone calls, receive and greet visitors and direct inquiries and request for the Commissioner; respond to sensitive complaints and requests for information from the general public and staff and refer inquiries as appropriate.
• Follow up schedule appointments and maintain accurate appointment calendar for the Commissioner. Receive, sort, and distribute all incoming and outgoing correspondence.
• Coordinate registration and travel arrangements for the Commissioner, as instructed. Organize receipts and process all travel authorizations and other related travel reports.
• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs, and other pertinent transmittals for the Commissioner.
• Perform other duties as assigned.

Report to: Commissioner, Disability Rights and the Rights of Older Persons

Duration: Open/Indefinite Contract

Salary Range: Gross monthly salary of ETB 16,515.00- ETB 19,670.00 plus ETB 6,000.00 housing allowance and ETB 1,500.00 transport allowance depending on candidates qualification, experience and earning history

Job Requirements

Qualifications and Experience

• BA Degree in Management, Public Administration, or related fields.
• 4 years of executive level secretarial service / office experience and program support experience required. 
• Computer literate.
• Full proficiency in written and spoken English and Amharic language is required
• Knowledge of other local and/or international languages is advantageous.

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org.

Women candidates and candidates with disabilities are highly encouraged to apply

Only short-listed candidates will be contacted for interview and written exam

Deadline for applications:  Monday 2^nd of May,2022.