Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to Document Review, Payment Preparation and Reporting. 

Accountabilities and MAIN WORK ACTIVITIES

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Payment Documents review (40%)

·      Review Local Travel advances requisitions

·      Review Project advances

·      Review Air Tickets payment

·      Review Vehicle Rental payments

·      Review DHL payments

·      Review Hotel & Related payments

·      Review Purchase & Work orders

·      Review Petty cash replenishments.

·      Review monthly staff outstanding advance and communicate to payroll team.

Payment Preparation (30%)

·      Prepare summery sheet by staff for income tax deductions and submit to finance assistant

·      Prepare summery sheet by staff for Pension contributions scheme and submits to finance assistant

·      Prepare summery sheet monthly by vendor for withholding tax and submit to finance assistant

·      Prepare summery sheet for stamp revenue and submit to finance assistant

·      Prepare cost sharing lists by staff and submit to finance assistant.

·      Prepare summery sheet by staff for Provident fund scheme and submit to finance assistant

·      Prepare summery sheet by staff for Saving and Loan repayments and submit to finance assistant

Monthly Reporting (30%)

·      Share & Prepare part of the quarterly and year end schedules/reports related to the area of the job assigned.

·      Prepare monthly external vendor’s reports with the form from ERCA and upload on-line to ERCA’s website

·      Prepare summary sheet for monthly payroll and post it within the time period.

·      Maintain register sheets with their specific type for prepayments & their subsequent monthly amortizations of Office, Warehouse, Expatriate Residential Rents, GPA Insurances, Medical Insurances, etc. 

·      Update Bank signatories and facilitate new bank account openings

·      Perform other activities by self-initiative and /or instructed by the supervisor.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

·      Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

·      Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

·      Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

·      Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Job Requirements

Qualifications/ experience essential:

• BA degree in Accounting
• 3 to 5 years of relevant work experience (after graduation)
• Directly relevant professional experience (e.g. payment processing) 
• Sound analytical and problem-solving capability;
• Ability to influence others’ behavior through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.
•  In-depth knowledge of project processes, procedures, and systems.
•  May require ability to communicate technical concepts clearly to a non-technical audience.

Languages required

·      Fluency in English language is essential

·      Knowledge of Local Languages is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application in 25 April 2022. Qualified candidates should submit the application using the link provided below:

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.