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Executive Assistant

Embassy of Switzerland in Ethiopia

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Business

Business Administration

Addis Ababa

2 years - 5 years

1 Position

2022-04-28

to

2022-05-06

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Business Administration

Full Time

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Job Description

Recruitment of one (1) Executive Assistant to the Ambassadors at the Embassy of Switzerland in Addis Abeba 

The Embassy of Switzerland in Ethiopia is currently looking for Executive Assistant to the Ambassadors to provide administrative and management support to the Ambassadors and ensure the smooth day-to-day running of the Executive Office. The modalities of employment and application for the advertised position include the following elements:

Main duties and responsibilities that come along with this position:

  • Running the Ambassadors Office, among others coordinate meetings, events, maintaining and managing contact lists, liaison with contacts and partners;
  • Managing all incoming and outgoing correspondence (letters, diplomatic notes, electronic correspondence);
  • Giving management support in various matters (joint calendar, team events, administrative support to visits and delegations, etc.)
  • Supporting the Event Management
  • IT-System Administration of the Embassy
  • Making travel arrangements for the Ambassador’s visits, members of the Political Team and incoming delegations of the Embassy; 
  • Provide support to the Deputy Head of Mission and the Political Team (official correspondence, visits, etc.).

Direct superior: Head of Mission

Directly subordinated employee(s): Two

Starting on: As soon as possible (with probation period of 3 months)

Administrative Unit & Duty Station: Embassy of Switzerland in Ethiopia (Addis Ababa)

Job Requirements

Competence:

  • University degree (Bachelor’s level) in a relevant field such as Communication, Business Administration or Social Sciences;
  • General understanding of, and interest in, the social, economic and political context of Ethiopia;
  • Extensive experience as Executive Assistant to senior management or similar employment experience in a private sector, civil society or government institution;
  • Excellent oral and written communication in English and Amharic as well as in one of the Swiss national languages;
  • Trustworthiness and high social competences.

Skills:

  • Excellent organizer and communicator;
  • Proven ability to work independently with a minimum supervision;
  • Fast learner, taking initiatives, suggesting feasible solutions;
  • Highly developed IT skills; good working knowledge for software applications. 

How to Apply

The position will be based at the Embassy of Switzerland in Old Airport, Addis Abeba.

Applications should include a motivation letter (maximum one page); a curriculum vitae (maximum three pages); two reference persons to be contacted for feedback from previous employments (mobile phone number or email); and copies of relevant university degrees and other diplomas, incl. work certificates (if available) & should be sent in one single email to addisababa@eda.admin.ch by 06 May 2022, at the very latest.

Note: Applicants should possess a valid employment permit in Ethiopia. No work permits will be processed by the Embassy of Switzerland directly. Applications should be neatly formatted and drafted in excellent English. The motivation letter and CV are to be submitted in Microsoft Word or PDF format only. The subject of the application email should state the exact following words: “Application for Executive Assistant to the Ambassadors”. Only the applications 100% compliant with the above criteria will be considered.

The motivation letter should be addressed to “Head of Operation at the Embassy of Switzerland in Ethiopia”.

The foreseen start of duty is at the earliest convenience – latest 01.06.2022.

Only short-listed candidates will be contacted.

Fields Of Study

Business Administration

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