Job Expired

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Archive Officer

Kerchanshe Trading PLC

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Business

Business Management

Addis Ababa

1 Position

2022-04-30

to

2022-05-07

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Business Management

Full Time

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Job Description

Key Duties and Responsibilities:  Your typical duties as a records officer will generally include the following:

  • Creating & maintaining company databases to ensure quick retrieval of information.
  • Developing record distribution and storage policies.
  • Auditing the information that is created and stored within the company.
  • Analyzing your company’s information needs and developing procedures to ensure these requirements are met.
  • Referring to policy & legislative requirements in order to determine the length of time company records are kept.
  • Potentially overseeing the transition from paper to electronic management systems.
  • check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution
  • Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.
  • Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.
  • Establishing new records management systems
  • Developing, maintaining, verifying and evaluating existing systems
  • Overseeing the switch from paper to electronic record-keeping
  • Writing reports and publications
  • Dealing with inquiries and requests for information from both internal and external clients
  • Ensuring that financial, legal or administrative requirements and regulations are complied with
  • Ensuring that data is protected
  • Classifying and indexing records
  • Destroying or archiving finished data/records
  • Ensuring that records are easily accessible when needed
  • Maintain an effective documentation and filing system through indexing, referencing and filing as may be necessary.
  • Control the file movement within the company and factory
  • Manage the duplication, scanning, etc. of documents.
  • Maintain a well-managed archive for ease of reference and retrieval of information.
  • Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.
  • Any other duty may be assigned from time to time.

Job Requirements

Qualifications, Skills and Experience:

  • BA degree in Business management, Business administration, statistics, secretarial science, IT, Office management and related fields with 5-8 year of proven experience as a file clerk, archive clerk or related in a finance department
  • Knowledge of filing systems
  • Very good knowledge of MS Office and office equipment such as printer, photocopier, scanner, etc.
  •  Good command of English both oral and written
  •  Dependable with respect to confidentiality and policies
  • Excellent organizational skills
  • Great attention to detail
  • Excellent IT skills

How to Apply

All candidates should send by email to the following address: hr@kerchanshe.com WEBSITE from April 29, 2022 to May 7/2022


Fields Of Study

Business Management

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