Job Title: ECHO Consortium Program Coordinator

Duty Station: Addis Ababa

Application Deadline: May 4, 2022

About us

Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organizations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues                            

JOB DETAILS

DIVISION: Impact

TEAM: Humanitarian

CONTRACT TYPE: Fixed Term (1 year)

GRADE: C1 National

JOB FAMILY: Programme

SALARY: As per the Oxfam pay scale

HOURS: 37.5 hours per week

FLEXIBILE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The team is responsible for the strategic development and management of the country’s Humanitarian Response and Resilience Building program.

Supports Oxfam’s impact locally, regionally, continentally, and globally through ensuring Humanitarian Response and Resilience Building program alignment to the key strategic objectives and program standards. Provides strategic leadership and support to resource mobilization efforts.

Ensure that the Humanitarian Response and Resilience Building programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Strategy. Ensures that the promotion of women’s rights is at the heart of all Oxfam in Ethiopia’s program work.

JOB PURPOSE:

The consortium project coordinator is responsible for the overall implementation of the existing consortium-based ECHO funded refugee and IDP emergency response project (WASH, Protection, and Health) in the Gambella & Tigray region of Ethiopia facilitating high-level planning, coordination, and management of the Consortium partner enabling it to deliver successful results of the ECHO Action. Besides, the coordinator is responsible for leading the design, implementation, management, and coordination of effective and appropriate upcoming ECHO-funded projects. This includes country humanitarian strategic management, representation, coordination, programme management, advocacy, and programme support at senior levels.

POST HOLDER REPORTS TO

Humanitarian Program Manager

JOBS REPORTING TO THIS POST

ECHO Consortium MEAL Coordinator and Consortium Finance Coordinator

BUDGET RESPONSIBILITY

Yes

Key Responsibilities and Accountabilities

• Overall responsible for the coordination and management of ECHO-funded consortium response project, including management of partnership with consortium partners.
• Ensure consortium level coordination platforms actively function such as Steering Committee (SC), Project Management Units (PMU), and Technical Working Groups (TWGs); Organize and facilitate regular meetings of coordination platforms, a document agreed action, and follow up.
• Work closely with consortium MEAL coordinator and Oxfam and HI MEAL colleagues to regularly review consortium as well as partner-level activity progress versus plan and suggest necessary actions to concerned PMs and follow up.
• Undertake regular monitoring of the project progress and provide prompt feedback to ensure consistent and quality implementation; Monitoring will include but not be limited to desk review of progress reports, joint monitoring visits at field locations, meetings with senior management of consortium members both at field and country office level, etc.
• Work closely with consortium finance coordinator and Oxfam and HI finance and funding colleagues to regularly review consortium as well as partner-level BVAs (Budget Vs Actuals) and suggest necessary actions to concerned PMs and follow up.
• Prepare monthly and quarterly cumulative progress reports including an update on context and operating environment in brief and share with all concerned.
• Regularly monitor adherence to donor compliances, proactively identify potential challenges and risks to meet donor compliances, and ensure timely actions in collaboration with respective PMs of consortium members’ and Oxfam’s global ECHO lead at the HQ level.
• Follow up and ensure timely delivery of communication and visibility requirements as agreed in the donor contract.
• Co-lead (with Oxfam’s grant manager) on communication with ECHO including formal and informal meetings with concerned ECHO colleagues at the Addis level.
• Coordinate project modification requests (if required) in collaboration with Oxfam’s funding team.
• Undertake regular communication with Oxfam’s global ECHO lead at the HQ level to update on project progress and seek need-based support.
• Ensure that implementation adheres to humanitarian international standards and approaches (such as but not limited to, Core Humanitarian Standards, Humanitarian Accountability Partnership International (HAP-I) Benchmarks, SPHERE.
• In collaboration with the MEAL team of consortium members, lead and coordinate external project end evaluation of the project – This will involve finalization of ToR agreed with consortium members and ECHO, procurement of consultancy services, coordination of actual evaluation exercise, validation, and conclusion.
• Lead compilation of high quality and concise project interim and final donor report – This will involve timely finalization of report writing work plan, close collaboration with concerned colleagues (Programme, MEAL, finance, and funding) from consortium members, Oxfam’s global ECHO lead at HQ level and ECHO country office;
• Lead compilation of at least one high-quality document capturing good practices and learning at the consortium level focusing on both programmatic aspects as well as governance of the consortium.
• Provide strategic advice and co-lead (with Oxfam’s grants manager) the development of a high-quality proposal for ECHO HIP
• Undertake other responsibilities as assigned by the line manager.

Job Requirements

PERSON SPECIFICATION

Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values 

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes. Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes, and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work 

Experience, Knowledge & Competencies

Essential:

• Degree or higher with equivalent work experience from a recognized University/college in WASH, Development, or any other related area that can bring added value to the job
• A minimum of 7-10 years’ extensive experience in managing grants in a humanitarian context out of which at least 5 years should be supervisory/team leader/managerial experience
• Good understanding of WASH and EFSVL programming in refugee response programming
• Experience leading strategy development and implementation monitoring in collaboration with staff
• Proven experience in coordination in an international non-governmental organization.
• Experience in management/supervisory responsibilities, including good training and coaching skills and a willingness to support the development of others
• Well-developed interpersonal & team skills and proven ability to be flexible in demanding situations.
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions
• Prior experience training/accompanying/learning in the field.
• Strong budget and personnel management skills
• Proven computer literacy and analytical skills
• Good negotiation and diplomacy skills, Responsible, flexible, adaptable, prioritizing, and Good team building
• Fluent in written and spoken English.
• Commitment to Oxfam’s equal opportunity and gender policies

Experience of ECHO contracts Desirable

• Experience in working effectively within a large international agency including, in a refugee response setting, previous experience with ECHO & UNHCR projects would be an added advantage
• Research background and knowledge of statistical packages (SPSS or STATA)
• Good understanding of WASH and EFSVL programming in refugee response programming  
• Prior experience training/accompanying/learning in the field.
• Experience leading strategy development and implementation monitoring in collaboration with staff
• Proven ability to synthesize and detail information from a variety of sources, to draw lessons from project documentation
• An applicant with knowledge of the local language is preferable.

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through THIS LINK