VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Import Export Officer (12 months fixed term contract) based in Addis Ababa.

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

Import-export duties and responsibilities

• Regularly contact with upstream supplier (GVA/LSC Nairobi or other delegations.), in order to prepare documents for import/reception of the goods
• Handles correspondence with Ministries (MoFA, MoH/EFDA, Customs Commission and MoTL to obtain the clearance and process import permit/exemption of ICRC shipments).
• Always carries out all the required customs formalities
• Reception of the goods in the airport and transport to Dispatch/ICRC WH or directly to final user if necessary
• Receives different international pouches and deliver to chancery as per the procedure
• Prepare all the required export documents and facilitate export permits from concerned authorities
• Handle all export shipments as per the export procedures and requirements in collaboration with concerned authorities and freight forwarding companies
• Book export cargo as per the plan of shipment, notify and communicate with recipient delegation in due time
• Respect recipient delegation’s import procedure and related green light issues.
• Updates impEx follow up sheet and uploads all impEx files on JDE-IMPEX.
• Maintains and updates JDE-IMPEX database regularly
• Manage orders (SR’s) about transport, cargo handling and storage, and ensures the validation and recording according to ICRC processes.
• Maintain and keep up to date the SR's within the range of responsibility (JDE)
• Update ImpEx on JDE Road, Sea and Air Shipments.
• Discuss the dashboard figure with the line manager on regular basis

Transport - Organising and monitoring

•   Sends regular updates on the status of goods under clearance, alert on delays and problems or irregularities
•    Travels to different points of entry or exit for import and export of shipments.
• Organizes and monitor the reception/shipment of incoming and outgoing cargo, by any necessary commercial or ICRC internal transport means (road, air, sea)
• Implements and enforces all general and transport-related ICRC rules & regulations
• Implements and enforces all local customs- and transport- related laws and procedures for import, export and transit goods
• Implements and enforces IATA dangerous goods regulations (IATA-DGR) for air shipments
• Ensures that the latest customs regulations are communicated and applied.

Administration

• Organizes and monitors reception, up to date filing, follow-up and communication/ general correspondence of Shipment Advices (SAs), (waybills, air waybills, bills of lading, customs-related documents, MoFA import permits etc.)
• Provides adequate reporting about all import-export activities
• Evaluate, Checks and processes invoice issued from the clearing agent, provides all supporting documents, place Supply Request (SR) for all executed services and submits for signatures and payment to finance timely.

ADDITIONAL DUTIES

• Follow up on all work-related messages and correspondence with the relevant contacts and departments
• Is aware of the delegation’s objectives and has a good knowledge of the Movement and other contacts relevant to the position
• Collects and shares information to improve the ICRC’s understanding of the environment and humanitarian trends and responses
• Takes responsibility for his/her own professional learning and development
• Contributes to the analysis of the security, socio-economic, cultural and political environment relevant to the ICRC and share relevant information with colleagues.
• Reports events and changes within the region that could have an impact on ICRC's activities and hence provides sound elements to the Delegation that allow to establish objectives and priorities.

Job Requirements

• University degree in logistics and supply chain management or related field.
• A minimum of three years' experience working in a clearing and forwarding organization.
• Proven knowledge of customs and import-export procedures.
• Excellent command (spoken and written) of English and or French as added advantage
• Excellent command (spoken and written) of the local language in the country of assignment.
• Computer skills (especially in logistics software).
• Certification in clearing and forwarding is an asset.
• Valid IATA Dangerous Goods Regulations certification is an asset.
• Third grade driving license (mandatory).

How to Apply

Interested candidates should Submit the following through only CLICK HERE website.

• Updated Curriculum Vitae.
• A cover letter stating the location of the position and why you think you have the necessary skills and qualifications.
• Salary expectations.

Closing date: May 14, 2022

Women applicants and persons with disabilities are highly encouraged to apply.

Please note that only short-listed candidates will be contacted at all stages of the selection process.