The Finance and Admin Officer will be responsible for coordinating with the Technical coordinator in kombolcha and WWA finance and Operation Lead to ensure timely and accurate accounting, internal and external reporting and compliance with internal Plan and external donor policies and requirements. This role will allow WWA to provide greater levels of support for partner organizations and smooth implementations of WWA activities .

Dimensions of the Role

Under the guidance and direct supervision of Technical coordinator in kombucha and WWA finance and Operation Lead  , the Finance and Administration Officer will be based in Kombolcha to ensure timely and accurate accounting, procurement, HR and all related internal and external reporting and compliance with internal Plan and external donor policies and requirements. For that purpose, he/she will work closely with the Programs team in kombolcha, and liaise regularly with the Technical coordinator and WWA finance and Operation Lead to support them in implementing related procedures in kombolcha .

The Finance and Admin Officer has a dotted line with the WWA finance and operations lead

Accountabilities

• Participate in the preparation of annual budget and Year-end report.
• Act as a focal point for all supporting documents check, including invoices, receipts, timesheets, inventory lists and similar tasks in the program area
• Help in preparing and ensuring timely submission of requested financial reports, records, files and cash requests to International Headquarters, National Offices and/or Donors.
• Ensure that all vouchers are properly attached with genuine, accurate and match each other, with arithmetic calculation and proper approval as per DOA.
• Ensure that all completed payment requests are processed in a timely manner.
• Prepares and review Journal Voucher
• Ensure that cheques are accurate and match with the supporting documents and will be signed by authorize signatories.
• Ensure that no second advance will be given to the same staff if there is no liquidation done for the first advance
• Follow up with the staff and ensure that there is no over 1 month-outstanding advance on the record without a very good explanation.
• Provide assistance and facilitate training to other non-finance staff and budget issues.
• Ensure that the transactions are complete and accurate with self-explanatory and understandable description to whoever reads them.
• Support the Programs team, especially in kombolcha, on financial procedures and actions as needed.
• Commitment to Plan’s position on promoting girls’ rights and gender equality; and integrating this into all aspects of work

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Job Requirements

Essential

• University Degree in Finance, Accounting or related field.
• Experience of relevant accounting packages and operating systems
• Demonstrated knowledge and understanding of international accounting standards for the NGO-sector, donor regulations and compliance issues related to management of donor funds
• Minimum 3 years relevant experience in a similar position in a comparable organization.
• Good knowledge of local accounting practices, standards, procedures and regulation

Skills:

• Computer literacy
• Good knowledge of accounting software as well as Excel, Access, Word and PowerPoint.
• Demonstrate ability to give and receive feedback and criticism in a constructive and open way
• A good team member
• Ability and experience in adapting to systems & processes
• Good listening and good communication
• Good ability to plan.

How to Apply

The closing date for the application in May 15, 2022. Qualified candidates should submit the application online through CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.