Application Deadline: May 19, 2022

KEY AREAS OF ACCOUNTABILITY

• Facilitates hotel booking, transport tickets, training, utility payment, newsletter collection, and related activities.
• Monitor construction bid documents printing and photocopy and preparation of those compiled construction documents for sale. 
• Monitor regularly aired construction bid documents available for sale and final submission of revenues collected from construction documents sale to finance unit.
• Monitor and maintains proper filling and documentation of procurement transaction.
• Maintain proper and updated filing systems including partners’ active files, semi-active files, and remote files for reference and other general correspondences.
• Initiates purchase requisitions for office supplies and office consumables in consultation with the field office supply chain coordinator.
• Follows up a collection of cheque and ensure that the WHT receipt is given to the suppliers
• Advises staff members on specifications, prices, availability, and other procurement matters
• Regularly collect price-lists for most frequently procured items and update them every quarter.  
• Upon request, assist the procurement unit in preparing the request for quotation forms as per PR.
• Upon request, assist procurement unit in distributing a request for quotation documents to respective suppliers.
• Upon request, produce a bid analysis sheet as per quotations collected.
• Upon request, produce purchase orders based on signed bid analysis sheet and distribute to respective suppliers.
• Upon request, prepare purchase documents and present them to the finance unit for payment.
• Upon request, facilitating and follow-up of purchase documents signing process.
• Receiving any maintenance requests from the respective field office staff.
• Facilitates office/ premises repair and maintenance in coordination with security guard supervisor.
• Collect each month's procurement tracker data and update all procurements status by collecting active documents from the respective procurement unit.
• Prepare procurement status reports in the middle of each month and report to all the field office staff accordingly.
• Ensure that the field office is obtaining electric and communication service and fix the problem with the concerned organizations.
• Facilitates office/ premises repair and maintenance in coordination with security guard supervisor.
• Prepare and follow up the approval of payments and other requests, and ensures that resources are utilized properly and for the intended purpose.
• Maintains both internal and external relationships smoothly for the achievement of organizational objectives.
• Demonstrates a high level of commitment to SCI Policies and procedures to ensure the objectives of the country program are met.
• Comply with all relevant Save the Children policies and procedures concerning child protection, health and safety, equal opportunities, and other relevant policies.
• Supervise and review the performance of staff reporting to him/her
• Ensures that suppliers to SC are briefed on policies procedures like child safeguarding, fraud, and the like
•  Performs other related tasks as required including support to warehouse management.

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• BA in Management/Supply Management/Business Management, Accounting or related field with 0 years of relevant experience, or college Diploma in Management/Supplies Management/Business Management or related fields with a minimum of 2 years of relevant experience in NGOs
• Previous experience working in Supply Chain and Administration
• Basic computer skills in Microsoft word and excel
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Good team player
• Excellent communication and interpersonal skills at levels necessary to effectively negotiate, resource, advice, and influence.
• Able to work under pressure and in a diversified and multicultural environments
• Good in writing and speaking the English language as required
• Commitment to and understanding of Save the Children values, aims, and principles

How to Apply

Interested applicants can use THIS LINK