Application Deadline: May 19, 2022

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues             

Job details

DIVISION: Operations

TEAM: Human Resource

LOCATION: Jigjiga with frequent travel to the field office.

CONTRACT TYPE: Fixed Term contract

GRADE: C2 National                        

JOB FAMILY: Human Resources

SALARY: As per the Oxfam benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The purpose of the Human Resources team is to maintain a fair, equitable, and positive work environment for all employees in support of the values and goals of Oxfam in Ethiopia. In pursuit of this HR, Team undertakes to provide professional HR consultation to the Country Programme regarding staffing, organizational effectiveness, training and development, reward and benefits compensation, social justice, equality, and related practices

JOB PURPOSE:

The human Resource Coordinator is to partner with the program leads and Managers on matters relating to proactive and responsive HR support to the staff and on implementation of strategic HR-related matters across Oxfam in the Somalia regional office.

To implement policies and procedures relating to recruitment, onboarding, performance management, and HR Administration in collaboration with line managers and supporting strong HR business partnering and professional people management standards and processes across the Country Programme.

To act as a focal point for Operations and staff development in Oxfam and responsible to ensure all compliances and coordination for day-to-day HR Operations, including HRIS, Compensation / Benefits, Contract Management, Leave Management, and record maintenance.

POST HOLDER REPORTS TO: Response Manager

JOBS REPORTING TO THIS POST 

BUDGET RESPONSIBILITY: No

KEY RESPONSIBILITIES

Technical

• Implementation of HR strategy within the program in consultation with relevant stakeholders and with advice and support from the Country's HRM.
• Developing periodic HR plans and budgets for Oxfam’s HR function
• Participates in continuously reviewing and making recommendations for improving the HR function and systems that support the field office.
• Ensures the implementation of Oxfam’s gender and diversity policies in all aspects of human resource policy and practice. 
• Ensure recruitments are managed promptly; tap into the organization-wide innovative and creative recruitment strategies including global and local networks to attract the right calibre of people.
• Supports the building of the image of Oxfam as an employer of choice in the country in coordination with the Country HR Manager.
• Ensures well-balanced gender equity and equality within the area of work, particularly in recruitment/selection, and challenges any non-compliance to Oxfam’s strategies and norms.
• Periodically assists managers in writing or modifying job descriptions in accordance with program needs.
• Ensures all new staff has JDs, induction provided on time and staff have agreed on performance objects within three weeks from the start date with Oxfam.
• Ensure the performance management implementation and completed on schedule, and regular one-to-ones between staff and managers take place across the program.
• Provides timely advice and briefings to staff on HR policy and new policy developments, ensuring correct and consistent application through training, monitoring, and appropriate follow-up action.
• Provides support in coaching and supporting managers to optimize the performance of their staff, ensuring that assessment of performance is objective and that poor performance is addressed appropriately
• Collects, analyses, and interprets information about changes in the operational environment and identifies key HR issues for management’s attention.
• Act as a focal point for development and provide support to HRBP in the assessment, analysis, Planning, and rolling out of the Staff Development plans.
• Ensure that the staff development plan is carried out within timelines.
• Monitors HR policies/procedures that include holidays, sickness absence, R&R plus any other requests as they arise.
• Implements agreed HR best practice - legal responsibility relating to areas of Labour Law, Tax Laws, Social Insurance laws, etc.
• Ensures that probation reviews are done promptly and that HR Teams are reminded in time when these are due.
• Advises on disciplinary related matters in accordance with established labour law and Oxfam disciplinary policies and procedures
• Supervise the implementation and maintenance of the filing system for all staff by ensuring that staff files are up-to-date and complete (both in GOLD and physical files), proper documentation procedures were followed, and conducting a regular audit of staff files.
• Ensure that Oxfam Ethiopia’s human resources information system – GOLD, is always complete and up to date.
• Ensure that there is an updated monthly staff list electronically and share with HRM/upload in the shared drive on weekly basis and as needed too.
• Follow up on the effective maintenance of staff timesheets and the correct budget coding on time.
• Follow up completion of performance reviews, performance objectives, and personal development plans, and ensures that the necessary data relating to these processes are promptly entered in GOLD.
• Ensure that Health and Safety (H&S) standards have been adhered to in the office and staff is fully aware of the mandatory information on H&S issues.
• Work closely with the Health, Safety, and Security focal person and the staff association and ensure the working environment is conducive and free of any hazard
• Responsible for the identification of suitable medical providers, managing contracts with medical service providers, and following up on high-quality service delivery.
• Provide updates on Hospitals, Clinics, and Pharmacy lists to HRM.
• Ensures that all staffs are aware of medical entitlements/services provided and issued with Cigna cards as per OGB policy.
• Responsible for the management and monitoring of the medical limit and prompt settlement of medical bills as per confidentiality principles.
• Manage the leave entitlement of Addis based staff, including proper planning and utilization by all staff

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes, and feminist leadership approach mean for how we work

For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

Job Requirements

Experience, Knowledge & Competencies

EDUCATION:

• MSc degree in Human Resources Management and Administration or Business Management or other relevant areas from a recognized university/college.
• Minimum of 7 years of senior-level experience in Human Resource Management preferably in an international NGO, out of which 1-2 years should be supervisory/managerial experience.
• Able to provide leadership and direction on all HR issues at the same time while balancing the strategic role with the need to deliver effective day-to-day HR services
• Substantial experience in an administrative HR role.
• Good written and verbal communication and advisory skills, accurate, just, and analytical.
• Convincing and influencing skills. 
• Excellent skills in handling and advising on complex people management issues.
• Excellent interpersonal skills, the ability to communicate clearly and effectively at all levels, and to maintain this under pressure.
• Experience in conflict resolution.
• Cultural awareness and the ability to build relationships quickly with a wide variety of people.
• Patient, adaptable, flexible, able to improvise, and remain responsive under pressure.
• Proven ability to plan, organize and prioritize work, together with the ability to remain calm under pressure often in difficult circumstances, and not lose sight of operational priorities.
• Gender and cultural sensitivity, commitment, and an understanding of the values of Oxfam and the principles of equal opportunities.
• Fluency in written and spoken English is essential.

How to Apply

Interested candidates can upload their up-to-date CV and a covering letter explaining their suitability against the essential criteria in the job profile using THIS LINK or using THIS LINK

Note: Applications will be shortlisted based on the CV and the responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile. Only shortlisted candidates will be contacted