Position Summary:

The HR Coordinator provides a professional, confidential, administrative, and advisory Human Resource Management support to the Office. S/he will be responsible for all functions throughout the HR cycle.

 Key Roles and Responsibilities:

Recruitment On-boarding and Induction

• Develop position descriptions for new positions upon request from Directors
• Prepare Annual Staff Recruitment Plan, and prepare recruitment request formats
• Facilitate vacancy announcements using appropriate means of advertisement
• Receive and screen applications, and work with recruiting committee on short listing of competent candidates
• Schedule interviews for shortlisted applicants and facilitate the selection process
• Assist in recruitment decisions and interview candidates as required.
• Take minutes and provide written report of the recruitment process (repetition already stated above whom this person is reporting to).
• Produce employment offer letters, contracts, and welcoming packets (or employee orientation)
• Maintain HR Recruitment records
• Execute on-boarding and Induction process? for new hires
• Keep track of employee annual leave and calculate (PTO) Paid time off, keep record for severance pay, pension, medical, …etc

HR Administration

• Work with project managers to ensure monthly payroll changes are prepared accurately and comprehensively,     within the agreed time frame, for the Accountant
• Continuously monitor employment terms to ensure Directors and staff are informed of of an expired or soon to expire fixed term contracts and any other contractual changes across all projects
• Track probation review and annual performance appraisal deadlines, and liaise with Directors to ensure timely completion and documentation.
• Prepare Annual staff performance plan and facilitate the performance evaluation process
• Ensure all levels and changes to staff contracts are processed in line with the relevant HR checklist
• Provide annual HR Report
• Develop staff code of conduct and submit for approval
• Act as point of contact for general internal and external HR queries, including clearance, work experience letters, , reference requests, …etc
• Facilitate and document all staff leave requests as per the HR Manual
• Take minutes for HR meetings and when required ensure the completion and circulated in a timely manner.
• Maintain both hard and digital copies of employees records.
• Facilitate staff insurance requests and follow up on any insurance issues 

Staff Capacity Building

• Work with Directors and plan for internal staff capacity building
• Facilitate staff trainings
• Document training certificates from staff

Other Roles

• Support Digital Global One Health Summer institute
• Coordinate trainings, workshops, conference, panel discussions, .. etc
• Perform additional tasks given by supervisors and directors 

Employment type – Full time with one-year contract and a possibility of annual renewal based on a successful performance and availability of funds

Reports to – Administrator Director

Job Requirements

Education and Work Experience

• Bachelors degree in Human Resources Management, Personnel management, Management, Business management, or related fields
• 3 to 5 years of experience as an HR coordinator, senior HR professionals are not encouraged to apply.
• Exposure to Ethiopian Labor Law and employment equity regulations
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Excellent English Language written and verbal communication skills
• Experience working well under pressure and meets tight deadlines
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Excellent organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to details

How to Apply

Interested & eligible applicants should send their letter of application CV and their educational documents within 5 working days through CLICK HERE