Company Name: Jotun Ethiopia Paint Manufacturing PLC

Position: Administrative Assistant

Application Deadline: May 23, 2022

Main Tasks

• Prepare manual customer invoices and issue electronic VAT invoice from CRM (Cash register machine) based on input provided from CSD.
• Summarize daily manual customer invoice and reconcile with IFS sales.
• Make a four-way record of purchase order, VAT invoice, bank advise and delivery ticket.
• Collect suppliers’ invoice and make a proper record of it, check the correctness of the invoices (date, purpose, amount…) and pay from petty cash.
• Collect bank advises for different supplier payments from banks.
• Assist Finance Manager as required.
• Prepare import permits
•  Assist Supply Chain manager in planning process and in talking with local suppliers in negotiations & contracting.
• Close working with Supply Chain and Finance to resolve any payment issues of the suppliers.
• Responsible for overall 5S in the factory.
• Maintain office supplies, stationary or other material
• Monitor the PPE & office stationery stocks and update on regular basis to keep the healthy stocks
• Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save supervisor's time.
• Schedules appointments and makes arrangements for meetings, conferences, and travel.
• Organizes and maintains files of assigned correspondence and records, following up on pending matters.
• Prepares routine letters and memoranda for signature.
• Receive, classify, consolidates, and/or summaries documents and information
• Maintains records of processed documents and files
• Ensure that customer orders are entered into the system with correct information without mistakes, right first time.
• Give prompt feedback to customers on delivery status
• Support employees during leave request on E-Approval

 We can offer

• Extensive opportunities for professional and personal development, both through on-the-job training and Jotun Academy.
• A friendly and supportive working environment.
• An international corporate culture founded on our four values; Care, Respect, Loyalty, and Boldness.

Job Requirement

Education & Experience:

• 0 years of experience
• Bachelor's degree in Management, Business Administration or a related fields
• Fluent in Amharic and English is a must.

How to Apply

Qualified & interested applicants are invited to bring their applications in person at Adama Industry Park, to the HahuJobs Workshop Center. For further information contact Tel. 0902702006 Contact Person Name: Mr. Nikodimos