About You:

• We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.
•  1.     JOB SUMMARY
• Under the administrative supervision of the Grant Manager, the Senior Grant Officer develops grant proposals and concept papers; follows grant funding utilization; participates in the training of staff of grant implementers; reports project implementation process, and maintain a close relationship with donors.
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• 2.     DUTIES/TASKS
• Grant Management Support
• Assist the Grant Manager in the development of quality concept papers and grant proposals
• Support in maintaining adequate off-the-shelf proposals and concept papers for submission to donors in the event of fund availability
• Follow up on MSI’s grant funding policies and procedures implementation on the Area level
• Ensure that all the requirements for approved projects are complied with.
• Assist Grant MGR in writing narrative reports for donors, pulling together contributions from across the organization and bringing them together in a coherent and reflective manner
• Support the Grant Manager during the planning of grant funded programs including budget forecasting. share and monitor reporting timelines with all relevant departments and offices.
• Collects relevant data for the development of concept papers and proposals.
• Stays abreast of grant related information to promptly share with MSIE and MSI London;
• Ensures progress and changes made during project implementation are followed up and compiled for the Grant Manager periodically;
• Ensures that all the requirements for approved projects are complied with;
• Collaborates and follows up with project implementing units (such as Area Offices) to ensure quality zero-draft report is submitted;
• Ensures the report is impact focused through the compilation of stories, pictures and best practices;
• Liaises with the Finance Department to prepare financial reports to be accompanied by budget narration;
• Ensure proper documentation of proposals, reports and other relevant data related to the grant-funded program.
• Compile each project KPI performance from MSI_E Pivot and shared to the different working units of MS-E   
• Monitor the progress of the project at field level through organizing supportive supervision visit
• Support the implementation of cost shared policy        
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• Project Budgets
• Assist in pulling out relevant project financial data from an established Financial/Accounting computerized system and analyzing expenditure against budget.
• Support in the development of budget narrative report with an emphasis on reflecting budget utilization rate and offering an explanation to any under or overutilization
• Involve Periodic cash forecast and timely submission to the donor
• Assist area and field office in preparation of progress reports to government officials in relation to project
•  Compliance
• Support Grant MGR in submitting Grant Proposals on time and conform to donors’ standards.
• Grant related budget utilization is closely monitored to ensure proper and timely implementation of projects.
• Financial utilization assessment report to be shared with departments periodically.
• Support Grant related progress and financial reports are submitted on time according to corporate or agreed donor guidelines.
• Conduct quality check of reports for grant funded projects and ensure that reports reflect the correct picture and thoroughly describe results achieved
• Advise finance team at SO and Area office to ensure all payments are in line with donor’s rules and regulations                                        
• Organize project launching work shop for the project that will be so as donor compliances issues introduced
• Communication and Training 
• Assess the needs of relevant staff and facilitate training on corporate grant management systems, proposal development, and report writing.
• After securing funding from donors, facilitate training to relevant MSIE staff on specific donor requirements, including contract details.
• Develop project snapshot or highlight periodically to update MSIE staff on progress
• Partnerships
• ·        Ensure that Donor visits are effectively facilitated and portray a positive image and result in ongoing program/financial support.
• Support implementing units on a systematic approach to maintain a partnership (periodic meetings, joint activity implementation, etc)
• Ensure MSIE is present in different forums and that the organization's image is promoted in these forums.
• Advise and collaborate with the Integrated Marketing unit to develop image building/promotional materials and ensure their dissemination to stakeholders.

Job Requirements

1.     PERSON SPECIFICATION

A Qualification Requirements

a.     Education:

•   MA/BA in Management, Economics, Finance, Public Health, or related field

b.     Experiences

• Six to Eight years’ experience

B.     Skills, Attitudes and Attributes

• Committed to the protection of team members and clients, with a focus on vulnerable groups.
• Able to role-model inclusive and culturally sensitive attitudes and behaviors
• Excellent ability in written and spoken English are essential
• Understanding of basic financial management, and an ability to work with numbers, are an advantage
• Excellent computer skills, including Word, Excel, PowerPoint and Outlook
• High level of interpersonal communication & negotiation skills.
• Strong work ethic and ability to meet deadlines
• Committed to the protection of team members and clients, with a focus on vulnerable groups.
• Able to role-model inclusive and culturally sensitive attitudes and behaviors.
• Strong work ethic and ability to meet deadlines.
• Pro-choice
• Number of Position: (01)  
• Duty Station: MSI Ethiopia, Support Office, Addis Ababa
• Type of Employment: Full-time
• Salary: As per MSI Ethiopia Reproductive Choice Salary Scale

How to Apply

Interested and qualified applicants should mail only their motivation letter and C.V, within ten (10) days from the date of this announcement to:

 Talent Acquisition and Development Department, MSI Ethiopia Reproductive Choices through the following e-mail address: HumanResource@mariestopes.org.et

 Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

Please mention the title of the position and workplace you applied for in the subject line of your email. 

CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!