Job Title

Senior Procurement Officer

Reference number: Vac/ 0150/22

Vacancy posting date: May 20, 2022

Closing Date: May 30, 2022

Duty Station: Dollo/Ado

Employment Type: Fixed term

Salary: As per the organization Scale

 International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps at report@InternationalMedicalCorps.org.

The senior Logistics officer will be the key person at the field level to ensure all procurement needs are fulfilled in a consistent manner. As an integral staff member of the lMC Field officer, the senior Logistics officer will lead all aspects of procurement support to the program in Bokolmayo field office by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of procurement activities. The senior procurement officer will be line managed by the Field logistics manager and be assisted by two procurement officers. The post holder will be expected to undertake frequent travel to project locations.

ESSENTIAL JOB Description/Responsibilities: 

Specific responsibilities include, but are not limited to:

• Provide to your supervisor the technical oversight and input to manage staff support to, delivery of, and implementation of, all procurement support systems according to IMC Logistics policies and procedures.
• Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
• Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.
• Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. identify, and suggest items that should be part of a pre-approved tender process and ensure that open and free competition for procurements is adhered too.
• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
• Contribute to weekly and monthly logistics reports to the in-country management team.
• Coordinates local and in country procurement activities.
• Train and supervise logistics/procurement staff involved in procurement.
• Maintain PR and PO tracking tools must be updated and shared with programs and country office logistics on weekly bases.
• Reviews purchase requests for completeness and approvals Prepares requests for quotations to be sent to suppliers.
• Analyze quotations and prepare bid analysis.
• Prepare and process purchase orders for items that will cost above 500 USD.
• Make sure contract agreement is prepared for constructions activity following the bidding procedures for the supplier who is selected.
• Maintain product and supplier database.
• Follow up with suppliers to ensure prompt delivery.
• In collaboration with the Field logistics manager, organize and maintain a strong and efficient procurement Team in, which includes staff deployment and developing working structures and procedures.
•  Provide regular support to staff under the supervision of this post.
• Supervision and performance management of the procurement staff in the unit as per the HR procedures and protocols of lMC.
•  Along with the Field logistics manager, ensure the application of, and compliance with, security protocols and policies for compound and assets.
•   Perform related tasks as instructed by supervisor.

  Website for reporting misconduct :www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review

Job Requirements

• 4 years of relevant work experience with NGO
•  BA of Accounting, Management, Supply Chain and so on NGO experience is a plus. Professionalism, Honesty, Integrity
• Evidence of practical experience in logistics within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, asset management, etc.)
• Evidence of management of logistics systems.
• Evidence of the ability to plan for, and conduct training in a areas of Logistics for national and international staff (suitable to staff knowledge level).
• Some record of experience with donor specific procedures.
• lt is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics.
• Experience of the provision of support to the management of budgets and the ability to provide input to the timely, complete and accurate reports.
• The commitment and some demonstrated training skills to build national staff capacity, in the areas of supply chain management.
• Good organizational and problem-solving skills, with an analytical approach.
• Good interpersonal, management and leadership skills.
• Excellent communication and customer relations skills.
• Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities.
• Evidence of ability to work in a participatory manner with staff to assess needs. implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural teams.
• Ability to work in harsh conditions, often in remote areas.
• Negotiation, interpersonal and organization skills.
• Valid driving license.
• Proficiency of Microsoft office including MS word and Excel, as well as email communications and other computer programs.
• Professionalism, Honesty, Integrity.

How to Apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and CV through CLICK HERE before May 30, 2022

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.