Job Purpose

• In line with the principles of Concern Ethiopia’s rules and regulation; effectively and efficiently administer and manage all resources pertinent to the department.
• To provide effective professional advice and support for all Concern’s program managers and senior officers so as to effectively plan and manage their respective program budget
• To ensure that all Concern mainstreaming policies, procedures and practices are incorporated into financial contracts, planning and implementation

Main Duties & Responsibilities

Program Design

•  In compliance with Concern Ethiopia financial templates, prepare and compile yearly financial plans and breakdowns for finance departments and programs respectively.
• Work closely with sector program managers in preparation of project budget.
• Undertake periodic inventory on the organization assets and transparently communicate with the relevant programs and departments.
• Coach and support program cashier to effectively discharge his/her responsibility
• Provide technical supports and advices for budget holders, purchase committee and float holders to effectively manage financial assets of the organization.

Program Implementation (direct implementation or through Partnership)

• Ensure that all program and project costs plan and expenditures are within Concern Financial and Accounting policies and procedures.
• Periodically revise annual program budgets and control each programs not to go above the allocated yearly budget.
• Periodically execute and submit Government, Donor and Concern financial reports and statements within the due date.
• Properly operate program office bank accounts by signing checks jointly with program manager or the appointed or authorized person.
• Check all monthly financial reports compiled by the subordinates and submit both soft and hard copies to Concern Ethiopia in timely manner.
• Intuitively undertake surprise visits on the purchase processes and various program activities to ensure that activities are moving on the rules and regulations set by the organization.
• Check and approve weekly cash accounts, payrolls and other related documents are within the required standard and interest of the organization.
• Reconfirm and approve payments initially done by program cashier and properly post to the program/project budget.
• Ensure that the program casher is following up the timely settlement of floats, fuel coupon, and cheque payments and deposing of all collections to the program accounts.
• Participate and facilitate conducive environment for proper execution of internal and external auditing
• Fill the gap in due absence of program cashier
• Maintain good communications within the team and ensure that all information is shared within the team, and that the program manager is kept informed of progress in meeting deadlines

 Financial Management

• Effectively and efficiently manage program budget and assets
• Assist in the tracking and managing all finances allocated to program office
• Assist in the monitoring of under and over spending in each program/project budgets so as to attain our common vision.
• Periodically provide management accounts to program managers and SPOs so as to promptly control their expenditures

Human Resource

• Participate in the recruitment of local staffs
• Support in the program office staff by coaching and mentoring to enhance their capacity in the proper management of financial resources
• Manage and support program casher to ensure that he/her is performing based on the organization financial policy and regulations.
• Ensure that the work of casher is in line with his/her PDR, troubleshooting unexpected problems, and delegate and follow up his/her performance.
• Building team work with vertical and horizontal hierarchies

Reporting

• Provide financial expenditures printouts for all program officers and managers before sent to HO
• Circulate new financial rules and regulations, formats, memos and other pertinent documents across program office staffs.
• Responsible for the preparation of monthly Concern report and quarterly government report and other reports as per concern, government and Donor request.

Networking

• Represent Concern at inter-agency, and coordination meetings pertaining to the Program offices or when requested by senior management
• When appropriate, represent Concern at all relevant local government meetings
• Liaise with Concern program at all level of staff.
• Representing the program office in liaise with banks and other financial institutions who are working with concern.  

Monitoring & Evaluation

• Monitor and support field/woreda level financial and in kind activities.
• Surprise visit/count field level organizational assets
• Monthly evaluate bank statement and reconcile it.
• Periodical Monitoring of procurement process at field and urban areas 

Emergency Response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Job Requirements

Person Specification

• BSc Degree in Accounting , Management ,Business management with minimum of three years or Diploma with five years relevant experience
• Good communication and report writing skills
• Ability to communicate effectively in both oral and written English.
• Good interpersonal skills and team player with sensitivity to cultural diversity
• Ability to work under pressure

Competencies

Knowledge of participatory approaches

• Uses safeguarding and local context knowledge, and understanding of what constitutes any signs of adult or child abuse, harm or neglect. Including the further recognition of local safeguarding priorities, for example, financial abuse, modern slavery, trafficking.
• Acts to ensure effective advocacy for the adult or child at risk of abuse, harm or neglect.
• Ability to work with teams at distance and good team player
• Capacity Building skills
• Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Analytical skills

• Strong interpersonal and communication skills
• Computer proficiency

What We Offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents:   

• Apply through CLICK HERE or in person at our Kombolcha Concern Worldwide Offices.
• Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply