Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks and promote sustainable change by supporting community-led and market-driven initiatives.

Globally, and in Ethiopia, Mercy Corps is a leading practitioner of market systems development (MSD) approaches to poverty reduction, with particular expertise in implementing MSD programs in fragile and conflict-affected contexts. This program will apply our market systems expertise to refugee and host community contexts in the Gambella region, with the objective of finding durable solutions to the protracted refugee situation. This program is part of a broader portfolio of markets and refugee programming for Mercy Corps in Ethiopia. The position is currently covered in the inception phase and will likely be extended.

 [Describe overview of job mission

 GENERAL POSITION SUMMARY:

Working in the HR Department under the direction of the HR Manager and HR Officer, the HR Assistant will be responsible for the day-to-day routine tasks of HR activities the HR assistant role where the details are specified under the Essentials of Job Functions below.

 ESSENTIAL JOB FUNCTIONS:

• Provides generalist human resources support to the Mercy Corps Ethiopia HR Department in Addis Ababa and field Offices
• Collect and track required employee paperwork;
• Maintain employee records, filing and documentation such as recruitment documents, CVs, valid contracts, timesheets, employee data sheets, and performance evaluations as well as ensuring leave records of all staff are properly maintained and updated.
• Completes the new hire process for employees; collecting data, and creating new employee files
• Prepare interview agendas and guides for candidate interviews
• Assist in updating employee files; facilitating the documentation processes.
• Screen resumes for selected positions to send to hiring managers
• Produce a weekly activity report
• Ensure that records regarding personnel activities and personnel data are kept confidential
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Follow up employee medical insurance reimbursement.
• Responsible for the management of staffs leave.
• Ensure all local admin or legal issues are handled in a smooth way
• Perform any other similar tasks that may be reasonably assigned by the line manager.

Job Requirements

KNOWLEDGE AND EXPERIENCE:

• College Diploma/Degree in Office Administration, Secretarial Science, Accounting Business Administration, Public Administration or Human Resource Management is required.
• Three years related experience is required
• Good computer skills (especially Microsoft Excel, Word, and Outlook)
• Professionalism and self-motivation always expected.
• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills, team oriented
• Excellent communication skills, written and oral are required.
• Demonstrated cultural sensitivity, emotional maturity, and appropriate flexibility.
• Excellent organizational skills with ability to successfully manage multiple tasks.
• Flexibility in responding courteously to immediate needs of visitors and callers.

Success Factors

•  Fluent in English, Somali, Amharic, and local language for the location applied:(capable in all require basic skills: reading, listening, speaking, and writing).
• Curious, great problem-solving skills, unafraid to ask questions, and results motivated.
• Excellent communication, presentation, facilitation.
• Computer literate especially in Microsoft Office (Word, Excel, PowerPoint, Outlook)

How to Apply

All interested candidates are encouraged to apply for the position advertised. All applications should be submitted to the Mercy Corps office/through e-mail that includes a CV, three references, and all relevant official documents. Applications will not be returned and will not be retained for future recruitment efforts. In order to ensure fairness to all applicant’s personal inquiries are not permitted.

 Only candidates that are short listed will be acknowledged and called for interviews.

 “Mercy Corps is an equal opportunity employer promoting gender, equity and   diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”

DEADLINE FOR ALL APPLICATIONS: 04 June 2022

 Please send non-returnable applications and credentials to one of the following addresses: 

et-recruitment@mercycorps.org

 Note: Please make sure that you mention the position title in the subject line of your email application. OR:

Mercy Corps Recruiter

Addis Ababa: P.O. Box 14319

Arbaminch: P.O. Box 33, Jijiga: P.O. Box 225

Negelle Borena: P.O. Box 116

Dire Dewa: P.O. Box 974