GIZ- Internal/External Vacancy Announcement #093/2022

Employment and Private Sector Development (EPSD)

Several projects in the cluster “Employment and Private Sector Development” are pooling their administrative and financial services in one Admin & Finance team that aims to deliver more efficient and professional services. All projects in the cluster have recently moved into a new common office building and need support in the area of facility management. The projects in the cluster jointly aim at enhancing productivity and supporting the growth of a robust and profitable economy to create more employment opportunities for young people in Ethiopia.

 Duration of contract: July 01, 2022 – August 31, 2024

Job Requirements

Brief Description of the position

• The junior Administration Assistant works to ensure that all the EPSD cluster office equipment like printers, scanners, and photocopiers are working properly.
• He/she works to ensure all work related to the maintenance of buildings including plumbing, cleaning, gardening, generator, electricity, and telephone is working properly and ensures that there is a conducive working environment for staff.

Responsibilities and Tasks

• Ensure all office equipment are working properly and do maintenance timely.
• Maintains accurate records of all maintenance and repairs
• Ensure printing paper and cartridge is ready for internal users in all printers and ensure the functionality of common printers, photocopier machines and solve problems timely.
• Develops and manages the facility work order system
• Provides a weekly status update on the process
• Monitors service provision of out-sourced services such as maintenance of the equipment, cleaning, security guards, gardening etc.
• Develops and maintains a relationship with all contractors and vendors ensuring efficient facility operations.
• Ensure buildings and materials are kept safe
• Monitor the day-to-day performance of security guards, and coffee ladies
• Organize the installation, maintenance/reparation, monitoring, and traceability of equipment
• Follow up the regular premises rent and utility payment
• Ensure the security of the premises (locks, guards, guard schedules, etc
• Any additional works assigned by the line manager

Required qualifications, competences and experience

Qualifications

• BA Degree in Business-related field or Engineering with three years' relevant work experience.

Professional experience

• 3+ years of experience in a similar position
• Professional skill in the maintenance of office equipment like printers, photocopiers, scanners etc
• Facilities Management experience is an asset
• Ability to work with the team and establish strong working relationships with internal and external stakeholders

Other knowledge, additional competences

• Good computer operating skills
• Knowledge of general Premises management
• Knowledge on Equipment maintenance
• Anticipation and Reactivity
• Reliability, trustworthiness and Accountability
• Organisation, and Teamwork
• Flexibility

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via LINK or Email: hreth@giz.de

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”

Note: -

Please make sure you mention the vacancy number and position title ‘Junior Administrative Specialist #093/2022’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.