Financial Specialist

GIZ- Internal/External Vacancy Announcement ‘#096/2022’

GIZ Country Office 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a German implementing organization which provides services worldwide in the field of international cooperation for sustainable development. We work to shape a future worth living in over 120 countries around the world.

The GIZ Office in Addis Ababa oversees projects in Ethiopia and Djibouti where GIZ works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the German Federal Ministry of Nutrition and Agriculture (BMEL) and other commissioning parties.

The finance department of GIZ Country office Addis Ababa ensures that all financial transactions for are executed and reported timely, correctly, and according to GIZ’s rules and regulations. It is also responsible for insuring smooth fund flow from the GIZ country office to programs and projects. The department oversees handling the opening, closing and signatory adjustment of bank accounts. It also liaises with HQ and recipients of financial agreements concluded in Germany in terms of effecting installment payments, follow-up settlements and report to headquarter.

The Finance department seeks a qualified candidate for the position of financial specialist for a temporary period of six months to cover a maternity leave.

Duration of contract:  31/12/2022

 Application deadline:  13/06/2022

 Required Candidates: 1

 Place of Work:             Addis Ababa

Responsibilities

• Ensuring accounting functions and systems are implemented according to GIZ & Internationally accepted procedures.
• Supports in the Internal coordination functions within the Finance Department.
• Effectively coordinating with the staff of the finance team

 Tasks

1.      Financial Service - Managing the daily Finance routines

• Process Office or Project transactions in WINPACCS Cloud for Office Journals, confidential journal or Project Journals after checking document completeness (Ensure Invoice/Receipt are attached)
• Make Reconciliation of bank accounts for assigned Journals and check the reconciliation of Cash Accounts: Cash Book and Journal balances versus physical Cash Count balance
• Responsible for making monthly closing for assigned Office or Project Journals, uploaded in WINPACCCS Cloud, and send to projects all closing reports.
• Ensure that processed vouchers are all invalidated and labelled according to GIZ’s regulation before sending to Archive or Projects.
• Produce and send ‘’Monthly Internal Memos’’ to Projects/Programs after every closing if Journal to be closed is an Office Journal.
• Follow-up on Project receivables (both under the project + Office Journal)
• Document gaps and mistakes in ‘’Error Sheets’’ with recommendations and prepare ‘’Checklist A’’ for all assigned Project Journals at least once per year.

2.      Internal control

• Complies with GIZ Process and Rules and the GIZ Ethiopia National Personnel Policy
• Supports in the provision of required vouchers during Audits in the Country Office

3.      General services

• Return Office payment vouchers intact after using them for reference in the appropriate place in the Archive
• Ensure that Payment Vouchers in the Archive are properly filed and kept

4.      Other duties/additional tasks

• performs other duties and tasks, as assigned by the Team Leader, whenever necessary

Job Requirements

Required qualifications, competences, and experience

• Master or University degree in Accounting and Finance, business administration, or related fields.
• A minimum of 5 years of relevant occupational experience and work experience with an international company are preferable.
• Knowledge of WINPACCS Accounting software is advantageous.
• Knowledge of English language both in speaking and writing, German language is preferable.
• Good working knowledge of ITC technologies (E-mail, internet, and computer applications such as MS Office)
• Strong interpersonal and service skills.
• Strong organization and time management skills

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via LINK or Email: hreth@giz.de

Note: -

Please make sure you mention the vacancy number and position title ‘Financial Specialist

 #096/2022 in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”