Purpose of the Job:

Support smooth and cost-effective business operations by applying proper procurement and administration procedures. 

Main Duties and Responsibilities:

• Receive purchase requests from different departments and review requests to make sure that requirements or specifications are developed as complete and accurate as possible;
• Compile and categorize all purchase requisitions and identify sourcing methods as per the EHRC procurement rules’;
• Carry out direct purchases within authorized limits;
• Receive procured goods and services and check received items from selected suppliers are based on purchase order and according to specification;
• Prepare and process purchase orders in accordance with specifications;
• Prepare payment documents and submit for payment;
• Coordinate and monitor the delivery of goods and services by suppliers, inspect and compare deliveries against specifications and purchase order to spot if there are any discrepancies;
• Conduct market assessment to develop list of price range for comparison purpose;
• Keep track of the performance of key suppliers against established performance metrics;
• Oversee the transport journey scheduling and operation activity;
• Monitor and report driver issues such as accidents, safety concerns, or licensing issues;
• Review and arrange all transportation paperwork inclusive of logs, trip reports and invoices’;
• Maintain schedule of staff including shifts, weekly offs, leave to the team and monitor staff attendance;
• Assign clear roles to the drivers, cleaners and security teams and monitor their performance;
• Make inspection of office cleaning to ensure standard of cleaning quality;
• Make surprise inspections to see if all security officers are in their assigned places;
• Ensure necessary materials for cleaning and security services are provided to the teams on time;
• Communicate with other staff to get feedback on cleaning and security services;
• Report any incidents happened in the office to the supervisor and the relevant authorities;

REPORT TO: Coordinator, Branch Office Finance and Administration

DURATION: Open/indefinite Contract

SALARY RANGE: Gross monthly salary of ETB 19, 157.00 -ETB 22,817.00 plus ETB 6,000.00 Housing allowance and ETB 1,500.00 Transport allowance, depending on candidate’s qualification, experience and earning history

Job Requirements

Qualifications and Experience:

• BA Degree in Purchasing, Logistics and Supply Chain Management, Accounting, or related fields.
• 4 years of relevant experience
• Experience and knowledge of IFMIS, IFRIS is required
• Experience working with various donors is a plus
• Computer literate. Knowledge of Amharic is required.
• Knowledge of other local languages is advantageous

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org

Please include the name and location of the position on the subject of the email.

Women candidates and candidates with disabilities are highly encouraged to apply

Only short-listed candidates will be contacted for interview and written exam 

Deadline for applications: Thursday 16^th of June, 2022.