Application Deadline: June 12, 2022

Job Summary

The role is primarily responsible for providing support for the BHA Amhara Emergency Response in procurement, Logistics, Fleet, warehouse and regular Fixed and Inventory management system from Base Addis Ababa. The Procurement and Logistics Coordinator will ensure smooth functioning of procurement, logistics, and base functions for programs and the base in SP Ethiopia. This role will include assisting a Project Manager in the areas of material procurement, materials cost, and delivery of materials. Responsibility will include directing tasks, making sure materials procured comply with estimated costs and arrive on the job sites in accordance with estimated costs and arrive on the job sites in accordance with the projected schedule. The Procurement and Logistics coordinator is also expected to over sight the warehouse, base office, Fixed Asset register and tracking and periodic inventory record and report.

Key Responsibilities

§ The role is primarily responsible for providing support for the BHA Amhara Emergency Response in procurement, Logistics, Fleet, warehouse and regular Fixed Asset and Inventory management system from Base Addis Ababa and travel to the field site as necessary.

§ Maintain and update the Fixed Asset, resource and inventory of the organization on regular basis.

§ Work with suppliers to know product availability and assure competitive pricing.

§  Prepare shipping documents (like invoice, purchase orders and bills of lading)

§ Maintain updates records of orders, supplies and vendors

§ Keep accurate and orderly records of all operations activities

§ Communicate current pricing and availability to Proposal Manager and Estimators.

§ Tracking of material deliveries, collection and storing of all shipping documents in a timely and cost effective manner

§ Assist PM and Accounting to insure accurate and timely invoicing and monitor procurement of materials for all projects

§ Assist PM in scheduling and coordinating with vendors and subcontractors materials delivery

§ Keep the project team well informed of any changes or updates in material availability and delivery

§  Assist project team in developing and maintaining project process related documents as well as monitoring compliance of projects with established procedures of procurement and finance

§ Communicate with and maintain positive relationships with customers, Project Manager, Sales Person, and the respective project team members at all times.

§ Update project folders with all notes, technical documents and quotes as appropriate

§  Ensure all Company Fleet Vehicles are kept to safety standards, coordinate and schedule all scheduled maintenance and required service, includes insuring vehicles are clean and fueled at all times.

§  Maintain and track all field engineering test equipment and insure that all tools are returned for calibration on a regular schedule that complies with manufacturer, customer and RF Connect requirements.

§ Ensure the cleanliness and organization of the company of the warehouse.

§  Continuous improvement through aggressive cost and process improvement is expected and required without sacrificing quality or technical or scope requirements.

§ Provide oversight and supervision on field procurement, logistics, and warehouse and fleet teams.

§ Ensure all the required documentations are kept in organizational shared folder-BOX at all times, in purchase history, warehouse tracker, procurement tracker, vetting tracker, Fixed Asset tracker and fleet tracker regularly.

Job Requirements

Education / Experience Needed

§ Bachelor degree and 5 yrs. of experience. Working with an international non-governmental organization in logistics department is preferable

Skills Required

§ Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.

§ Possesses strong organizational and problem solving skills within a fast-paced environment.

§ Must be a self-starter, a leader, and internally driven to success and hard work.

§ Ability to be flexible and adaptable, taking on additional responsibilities as needed.

§ High level of integrity and stewardship.

§ Committed to the SP values and ethics.

§ Willingness to travel in and out of the field.

§ Knowledge of computer systems and its applications such as Word, Excel, access and Outlook.

Excellent Verbal/written & oral communication skill in English. 

How to Apply

Interested applicants can send only updated CV and application letter via email: hrspe@samaritan.org

Note: Please write the position title you are applying for in the email subject line, "Logistic and Procurement Coordinator"