Application Deadline: June 17, 2022

Location: Addis Ababa, Ethiopia

Duty Station: Addis Ababa

Summary: This role will support the Humanitarian response team in programmatic and administrative activities and operation support needs, including emergency preparedness planning, emergency supply chain management, logistics, and other operational support needs nationally. The Program Support Officer will work closely to support the Humanitarian response team to deliver on their commitments to area offices and presences and meet their support requirements in terms of provision of appropriate guidance, guidelines, and tools, processes, and systems, in collaboration with internal and external stakeholders, to ensure delivery of quality humanitarian response with efficiency, effectiveness and with speed and scale.

The person in this role will report directly to the Sr. response operations manager, be an active member of the response operations team, and work closely in collaboration with other team members to support the team and area offices through proper coordination with the Sr. response operations Manager and deputy director of program implementation.

The successful candidate for this role will possess the ability to multi-task, to be flexible and agile with the capacity to work and support all the teams across the response operations and respond to various types of support requirements

This position is contingent upon donor approval and funding. 

KEY AREAS OF ACCOUNTABILITY:

Programmatic:

• Coordinate awards for projects implemented under response in the three area offices(Amhara, Afar and Tigray) help the response operations lead compile reports and submit to response technical lead and respective TAs.
• Follow up monthly budgets utilization and variation with response operations manager update the Deputy Director of Program Implementation.
• Represent the three area offices (Afar, Amhara and Tigray) in internal functional coordination meeting as appropriate
• Liaison with relevant budget holders and departments of the CO in following up and expediting the execution of program and operation related activities of the operation team and its offices
• Quarterly Technical Experts support request follow up with the three Area Offices, compilation of field requests and follow up field technical support provisions.
•   Quarterly Government reports follow up with the three area Offices and project agreements/MOUs sign off follow up
•  Maintains, tracks and updates the Deputy Director of Program Implementation regarding the monthly deliverables of response operations and technical leads
•  Travels to the field as required to provide support on specific program operation area as requested

Program Coordination:

•  Raise, Track and oversee a timely purchase of supplies for the response projects at Addis level.
• Facilitate transportation of purchased supplies to the response operation sites
• Follow up of response related related payments and ensuring document fulfilment by closely working with the response finance and supply chain manager
•  Gather relevant response implementation/operations information pertaining to the operations and its area offices
• create a linkage between the Field operation team and national response team
• Ensures that minutes of important meetings are timely received, documented and actions are tracked and the deputy Director of Program Implementation and area managers and response leads are kept informed

Administrative:

• raise and follow up of any Country office Procurements requests for the response.
• Critical checking of all payment documents, verifications & payment follow up with supply chain and finance team
• Offering administrative support to program managers and response operations and technical leads in the country office to facilitate the day to day work routine,including scheduling and organizing meetings.
•  Ensures that relevant information, reports, minutes and publications are distributed within the concerned bodies of the operation
•  Develops and maintains an information management and communication system and processes to ensure plans and progress are captured, shared and stored effectively for the response
• Follows up on any CO programme operations related issues at the request of the Deputy Director of Program Implementation and area managers as appropriate

·       BEHAVIOURS (Values in Practice)

Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•  Holds suppliers accountable to deliver on their responsibilities

Ambition:

•  Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically and on a global scale

Collaboration:

•  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

•  Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

•  Honest, encourages openness and transparency, builds trust and confidence
•  Displays consistent excellent judgement

Job Requirements

QUALIFICATION

• Bachelor degree in social sciences or equivalent 
•  Recommended a minimum of 2 years’ experience in Program Management and working in an NGO environment handling program operations activities 
• Strong organizational, electronic information management and presentation skills and experience. 
•  Highly developed interpersonal and communication skills
•  Good cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to present complex information in a succinct and compelling manner
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Fluency in written and spoken English
• Commitment to Save the Children values 

KEY COMPETENCIES

Generic Competencies

•  Child Rights: Promotes an enabling environment for participation, and accountability to children
•   Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children
• Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight
•  Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities
• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

Child Rights: Promotes the rights of children in own work and in work with colleagues and peers,

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

• The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday

• All children learn from a quality basic education and that,

• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

How to Apply

Interested applicants can apply using THIS LINK

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Interested applicants who meet the MINIMUM requirements should apply using the below link: