Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Operations

TEAM: Business Development

LOCATION: Addis Ababa with frequent Travel to Oxfam operations areas

CONTRACT TYPE: Fixed Term

GRADE C:1 National                                                      

JOB FAMILY:  Fundraising

SALARY: As per the Oxfam benefit Package

HOURS: 37.5 hours per week

FLEXIBILE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Business Development team leads and supports the country programme in new business development and existing donor contract management through planning, coordinating, securing and managing restricted/institutional income. 

JOB PURPOSE:

This is an exciting role within the Business Development Team of Oxfam in Ethiopia. The prime responsibilities of this position will be to support in business development initiatives including identification and pursuing resource mobilization opportunities for the country programme, undertake research on donors’ strategies and funding allocation and develop engagement and positioning strategies, independently lead funding proposal development initiatives including facilitate bid-no-bids, content development and copywriting, ensure timely submission of high quality funding proposals and provide oversite in donor contract management. Cross functional relationship and interaction will be required with different functions of the organizations including the regional and Oxfam affiliate headquarter/donor leads access the confederation. 

POST HOLDER REPORTS TO

Business Development Manager

JOBS REPORTING TO THIS POST

Sr. Grants and Funding Officer

BUDGET RESPONSIBILITY

No

Key Responsibilities and Accountabilities

Business Development

• By closely working with Business Development Manager, the Grants Coordination will support the development of the Resource Mobilization Strategy including donor mapping, undertaking research on donor profiles, strategies, and allocation documents; developing engagement strategies, and undertaking direct donor engagement as necessary.

• Lead the development of proposal development initiatives including review of funding opportunities, facilitating bid-n-bid analysis, coordinating proposal development process by engaging relevant personnel/functions, finalising the full proposal package and ensuring timely and quality submission of the proposal.

• Address feedback/queries from the donor on submitted opportunities; lead the process of amendment of existing awards and ensure submission of proposal amendments as per donors’ and Oxfam’s procedures.   

• Proactive relationship building with donors in coordination with Programme Manager/s, Technical Leads, Business Development Manager, and other programme colleagues, including involvement/engagement in donor fora.

• Act as the focal person and coordinate with donors and Oxfam Affiliates as per assigned portfolio of projects/contracts 

Award/Contract Management

• As soon as funding decisions will be communicated by the donors, take lead in the negotiation process including the signing of the agreements and activation of the contract as per Oxfam’s grants management systems

• Take the lead in grant kick-off meetings including orienting the respective functions about the different legal and contractual requirements of the donors, reporting requirements and any critical compliance and risk considerations during the implementation of the project

• Maintain oversight of donor reporting; grant utilization status and as necessary, communicate with the donors for relevant issues including amendments and ad hoc approvals.  

Systems Management

• Ensure archiving of proposal documents including final/approval proposal package; regularly update the Grants Tracker with the necessary information and support the other functions with updated information and proposal/contract documents.

• Maintain Oxfam’s Grants Management Systems (Peoplesoft/CRIMSON) with final copies and correspondences with donors, affiliates, and partners. Ensure that income and reporting information are adequately reflected in the systems including compliance with systems requirements.   

Others

• Provide capacity-building support to Oxfam as well as partner staff on various aspects of project cycle management including appraisal, design and development of funding proposals and budgets

• Undertake external representation as assigned

• Undertake any other relevant tasks assigned by the line manager and senior leadership of the country program

Job Requirements

Person Specification

• Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

• Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.

• Courage: We speak truth to power and act with conviction on the justice of our causes.

 Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality. 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

• Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:1 Self-Awareness2 Mutual accountability3 Strategic Thinking and Judgment

Experience, Knowledge & Competencies

Essential: Bachelor (BA) or Degree from a recognized university/collage in English, Social Sciences, International Development and/or any other related areas that can bring added value to the job. Master’s degree in relevant discipline is preferred. Relevant fundraising experience of 5-7 years with a preference of fundraising for humanitarian/emergency operations.

Knowledge and familiarity of donor rules, regulars and ways of working of key donors including USG, EU, UN, corporate and commercial fundraising. Proven experience of grants management especially in terms of ensuring compliance during project cycle management

Excellent planning and budgeting skills and a sound understanding of Programme Cycle Management in emergencies and development environments

Organizational and personal management skills, with the ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through

Understand Oxfam’s feminist principles and anti-racist theories to create safe environment

Good interpersonal, influencing and relationship skills

Desirable: Have experience of doing multi-tasking while performing daily routines

Flexibility to travel frequently in Ethiopia

Flexibility to adapt the workload which is deadline driven

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through THIS LINK or using Oxfam's internal /External application portal https://jobs.oxfam.org.uk / or  https://jobs.oxfam.org.uk/vacancy/17549/description on or before July 18, 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.