Job Description

JOB OPPORTUNITY

Internal/ External

Reference No:  REC/166/22Job title:           Deputy Head of FinanceLocation:          Addis AbabaReports to:Head of FinanceClosing date:   July 15, 2022

About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and  opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

ABOUT THE POSITON:

The aim of the role is to assist the Head of Finance in managing the financial function of GOAL Ethiopia, ensuring proper financial reporting, financial controls and financial systems are in place and in line with the specified GOAL Ireland procedures as well as donor specific rules and regulations so as to ensure compliance under audit.  This will include preparation of monthly management accounts, yearend accounts, facilitating annual audits, ensuring submission of annual budget and report for CSO, etc.

The Deputy Head of Finance will be expected to work in close collaboration with Head Of Finance, with programme and support staff both in the field and at head office.  S/he will have a functional supporting and supervisory role to field office finance teams.

Key Areas of Accountability/Duties

·         Work with the Head of Finance in preparation and finalization of annual and quarterly rolling budgets for submission to GOAL Dublin. Work closely with the Head OF Finance to ensure timely and accurate submission of monthly reports to GOAL Dublin consisting of the management accounts, Donor Status Report and other reports as required in line with the deadlines set out in GOAL’s finance manual.

·         Work with the Head of Finance in preparation and finalization of annual and quarterly rolling budgets for submission to GOAL Dublin.

·         Work with the Head of Finance in preparation of year-end financial statements, arrange and ensure timely completion of year-end audit.  Liaise with auditors with respect to donor and GOAL Dublin audit requirements and facilitate audit work.

·         Maintain and improve appropriate systems of internal control, particularly with respect to field office sites,

·         Ensure that GOAL Dublin’s and GOAL Ethiopia’s financial procedures and policies are adhered to at all times.  Ensure donor guidelines are followed at all times.

·         Ensure that the audit control file is updated monthly with monthly allocation figures and any other information necessary on a monthly basis.

·         In coordination with the Logistics department ensure that there are regular reviews of procurement paperwork and stock controls and ensure that they are in accordance with GOAL’s Logistics and finance manuals.  Monitor physical control of assets.  Liaise with the Logistics Coordinator to ensure relevant financial information is maintained in the fixed asset register.

·         Oversee monthly payroll and ensure correct allocation to donor budgets and that all necessary taxes are paid to authorities in a timely manner.

·         To work at all times in a manner that promotes teamwork within GOAL and assist in the achievement of GOAL’s programme aims.

·         Work with the Head of Finance to Plan future financial staffing needs based on changes in the overall level of GOAL Ethiopia’s planned activities

·         Work with the Head of Finance to build the capacity of GOAL’s national finance staff.

·         Other tasks and responsibilities as directed by the immediate supervisor, GOAL Ethiopia’s senior management and as required by GOAL Dublin senior staff from time to time.

Understanding of other tasks as required

·         Ensure timely submission of donor reports, government reports and other reports to GOAL Dublin or the relevant authorities.

·         Work with the Head of Finance in Ad hoc preparation of budgets for proposals to be sent to donors, in accordance with donor guidelines and deadlines, ensure that all such budgets are submitted to GOAL Dublin’s operational accountant for review five working days before the budget is due for submission to the donor. 

·         Monitor and control current expenditure, liaising with programme staff when necessary, to ensure that expenditure stays within available funding and agreed budgets using budget-monitoring tools and highlight, as appropriate, under/over spends and agree actions required with respective senior management.

·         Work with the Head of Finance for proper budget monitoring, ensure that actual expenditure against budgets are allocated in a fair and allocable manner across all grants for both head office and field costs with separate identifiable coding.

Mainstreaming:

·         Familiarize self, understand and implement, according to area of responsibility, GOAL’s policies and procedures on mainstreaming of Gender, HIV/AIDS and Child Protection.

·         Integrates diversity issues into day-to-day working practices, policies and procedures and monitors practices for any disproportionate impact.

·         Actively promote staff sensitivity and awareness to Gender, HIV/AIDS and Child Protection issues.

·         Approachable and gives positive practical support to staff who my feel vulnerable, victimized or unfairly treated.

·         Act as a role model and provide feedback to encourage others in supporting employment equity and diversity principals, and the accommodation of other differences in the workplace.  Models the flexibility required for working in a diverse environment.

Compliance Issues

·         Familiarize self, understand and implement, according to area of responsibility, GOAL’s policies and procedures on mainstreaming of Gender, HIV/AIDS and Child Protection.

·         Integrates diversity issues into day-to-day working practices, policies and procedures and monitors practices for any disproportionate impact.

·         Actively promote staff sensitivity and awareness to Gender, HIV/AIDS and Child Protection issues.

·         Approachable and gives positive practical support to staff who my feel vulnerable, victimized or unfairly treated.

·         Act as a role model and provide feedback to encourage others in supporting employment equity and diversity principals, and the accommodation of other differences in the workplace.  Models the flexibility required for working in a diverse environment. 

Job Requirements

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

·         BA in Accounting or related field with a minimum of 6-8 years of related work experience of which at least 3 years senior management level in an international NGO managing multi-million-dollar budget programmes funded by USAID/OFDA, ECHO.  EHAF, Irish Aid, etc.

·         Internationally recognized accounting qualification (ACCA) is preferable.

·         Proficiency in verbal and written English; operational planning, budget planning and management; Proficiency in standard office software packages; Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management; Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels; excellent communicator, facilitator and trainer; flexible and capable of working with an international country team.

·         Respect, excellence, adaptability, innovation, communicating with impact, coaching, facilitating change, developing teams, information monitoring, planning, and organizing, leading through vision and value, accountability & responsiveness within areas of responsibilities.

Desirable qualities, skills and competences:

·         Resilience: Maintains focus and intensity and remains optimistic, persistent and professional even under adverse, stressful or difficult situations.

·         Continually looks to improve personal skill, knowledge and work hence contribute to capacity building within the team and organization.

 Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

 REMUNERATION and BENEFITS:

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

• A chance to develop tangible experience.

• Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

How to Apply

Interested applicants can apply using THIS LINK

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.