Job Description

Position:  Admin Assistant and Cashier (Jimma)

Project: REACH Project

Reports to: Project Technical Lead

 Purpose of the Job:

Admin and Cashier will assist the field office in cash handling, admin assistant, and store keeping activities of the project at field offices.

Main duties and responsibilities

Ø  Handle petty cash fund

Ø  Prepare Petty Cash payment vouchers

Ø  Prepare on time petty cash replenishment document with the cash count balance.

Ø  Prepare cheque payment vouchers and cheques.

Ø  Prepare cash receiving voucher for any remittance

Ø  Effect payment to payee and ascertain that acknowledgments are received

Ø  Deduct withholding tax and summarize on Withholding tax payments sheet and affect the payment on time to Inland Revenue in conjunction with the monthly payroll tax.

Ø  Call to service provider or supplier to collect their check

Ø  Collect and settle financial documents from project staffs

Ø  Deposit any cash returned form advance settlement to bank on time and give copy of cash receipt to the staff who settled his/her advance as a confirmation of settlement of advance.

Ø  Collect Bank advice & bank statement from bank

Ø  Maintain filling of all financial documents, all Payment vouchers, so that easy access and tracing is possible.

Ø  Make paid stamp for all paid document on time & CLM

Ø  Keep the smooth working relationship in the office

Ø  Secretarial support and information Flow: in charge of receiving and dispatching correspondence (including letters, faxes, email, telephones etc).

Ø  Reception: Receives all visitors and acts as the first point of references for all queries to the project/program unit. Also handles all phones calls to the project.

Ø  Handles field office store

Ø  Reporting: Process and distribute a variety of reports including minutes, monthly and annual reports from the office as required.

Ø  Information Management: Develop and maintain relevant databases and filing systems for optimal management of information and contacts.

Ø  Office management: Maintain the office petty cash, office inventory, and stationary supplies and utility services maintenance.

Ø  Supervision: Under the general direction of manager, coordinate work to general support staff attached to the office this include vehicles fleet management.

Ø  Any other task assigned by supervisor 

Job Requirements

·         Diploma/Degree in Accounting, Management and other related fields

·         Minimum of 3 years’ experience

• Experience in office support knowledge of modern office machines and procedures

• Good communication skill in English & Afan Oromo  languages are required.

·         Good interpersonal communication skills

·         Excellent computer skills: Ms Windows, Ms Word and Excel,

·         In addition, the ideal candidate must have strong analytical, problem solving and networking skills.

·         Be a team player and communicator and work under minimal supervision.

Terms of employment: one year with possible extension  
Duty Station: Oromia, Jimma
Required number: -   1 

How to Apply

If you are Interested? Please visit our website https://amref.org/job/project-admin-and-cashier-jimma to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be July 28, 2022. Only shortlisted candidates will be contacted.

Duly note that Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.