Internal and External Vacancy

Ethiopian Human Rights Commission (EHRC) is looking for qualified candidates to fill the Admin Assistant position. 

REPORT TO: Head of Branch Office

DURATION: Open Contract/Indefinite Period

SALARY RANGE: Gross monthly salary of ETB 7585.00- ETB 8781.00 plus ETB 3,000.00 Housing allowance and ETB 1,200.00 Transport allowance, depending on candidates qualification, experience and earning history

Purpose of the Job:

Support the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency of the Branch Office. Perform a wide range of administrative support activities and assistance to the Head of the Branch Office and other teams in the Directorate.

Main Duties and Responsibilities:

• Receive phone calls and guests visiting the office.

• Be the focal person to receive all incoming documents to the Commission.

• Responsible to register all incoming and outgoing letters and distribute them to appropriate staff in the Commission and other stakeholders.

• Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team.

• Coordinate circulation of letters and correspondences to relevant internal staff and external stakeholders

• Follow up the receipt of letters and documents by relevant persons.

• Manage and maintain the Head of the Branch Office calendar including scheduling appointments, internal/external meetings, and conference calls.

• Coordinate the branch office team’s travel itineraries, flights, hotel accommodation, rental car, and other travel needs.

• Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team.

• Interact with external partners as well as The Commission’s leadership.

• Provide assistant and support to the Head of Branch Office on various projects such as new employee onboarding, The Commission’s leadership calendar planning and staff communication.

• Support other management staff and team of the Directorate/function on other projects as needed.

• Coordinate with storage team to ensure the office has sufficient supplies of stationaries

• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate.

• Maintain up to date record keeping and filling system for the directorate/unit.

• Provide administrative support to Director in order to increase his availability for executive level responsibilities.

• Organize archival records and develop classification systems to facilitate access to archival materials.

• Provide reference services and assistance for users needing archival materials.

• Prepare archival records, such as document descriptions, to allow easy access to information.

Job Requirements

Qualifications and Experience:

• BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields.

• Computer literate;

• Knowledge of Amharic is required. Knowledge of other local languages is advantageous;

• 2 years of relevant experience with BA degree.

• 4 years of relevant experience with diploma

• Experience in event management, travel and logistics is a strong plus.

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why you are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org

Please include the name of the position & Location on the subject of the email

Women candidates and candidate with disabilities are encouraged to apply

Only short-listed candidates will be contacted for interview and written exam

Deadline for applications:  Tuesday 2nd of August, 2022.