Job Expired
Administration Coordinator for Maternity Cover
World Vision Ethiopia
Business
Business Administration
Addis Ababa
5 years
1 Position
2022-07-27
to
2022-08-03
Business Administration
Contract
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Job Description
Job Description
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Major Activities
Liaise between WV Ethiopia and contracted travel agency to guide communications and operations.
Make travel reservation and ticket in liaison with travel agent or other airline as appropriate for HO staff.
Make local travel arrangement for Head Office staff in Addis Ababa.
Make international travel arrangement and purchase of air ticket of all WV Ethiopia staff travelling abroad as soon as visa is secured.
Resolve problems between WV Ethiopia and travel vendors.
Make local travel arrangements for travelers to Dolo Ado
Book meeting venues both hotels and in house conference rooms
Closely work with host department and take the lead in arrangement of meeting hall, refreshment, lunch and any communication with the hotel/in house cafeteria
Make sure the hotel/cafeteria delivered the service based on agreement
Organize receptions and reserve conference halls, restaurants, lunch and dinner tables as needed.
Facilitate catering and meeting facility (chair, table, tent etc.) rental when needed
Prepare weekly events calendar and send to Administration Manager.
Monitor daily canteen service and engage with the canteen supervisor
Does quarterly and annual evaluation of the service
Regularly collect feedback from the staff on the improvement areas of canteen
Ensure timely settlement of air ticket, hotels, meeting venues, and other related bills.
Ensure ongoing reconciliation of hotel related bills with vendors and Finance
Ensure timely settlement of refreshment bill from canteen service and make sure distribution of cost centers are done correctly
Produce weekly event calendar
Produce monthly management report (MMR)
Support the guest relation, visa processing, hotel accommodation in the absence of Admin Officer - Guest Relations and Travel
In the absence of receptionist, cover front desk service
Job Requirements
Minimum 5 years of experience preferably holding similar.
Degree graduate in Marketing, Management, Business Administration or related fields
Knowledge of Guest relations, event coordination, visa processing, hotel reservation
Knowledge of travel arrangement through travel agent
Excellent communication skill, email correspondence clear and brief
Excellent English language skills and excellent interpersonal skills
Excellent team building skills
Flexible, efficient and cooperative
Commitment to WVI’s aims, values and principles
Honest and trustworthy
Demonstrate sound work ethics
How to Apply
Interested applicants should follow the below link to apply
World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision’s child and adult safeguarding policy."
Fields Of Study
Business Administration
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