Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Major Activities 

• Liaise between WV Ethiopia and contracted travel agency to guide communications and operations.

• Make travel reservation and ticket in liaison with travel agent or other airline as appropriate for HO staff.

• Make local travel arrangement for Head Office staff in Addis Ababa.

• Make international travel arrangement and purchase of air ticket of all WV Ethiopia staff travelling abroad as soon as visa is secured.

• Resolve problems between WV Ethiopia and travel vendors.

• Make local travel arrangements for travelers to Dolo Ado

• Book meeting venues both hotels and in house conference rooms

• Closely work with host department and take the lead in arrangement of meeting hall, refreshment, lunch and any communication with the hotel/in house cafeteria

• Make sure the hotel/cafeteria delivered the service based on agreement

• Organize receptions and reserve conference halls, restaurants, lunch and dinner tables as needed.

• Facilitate catering and meeting facility (chair, table, tent etc.) rental when needed

• Prepare weekly events calendar and send to Administration Manager.

• Monitor daily canteen service and engage with the canteen supervisor

• Does quarterly and annual evaluation of the service

• Regularly collect feedback from the staff on the improvement areas of canteen

• Ensure timely settlement of air ticket, hotels, meeting venues, and other related bills.

• Ensure ongoing reconciliation of hotel related bills with vendors and Finance

• Ensure timely settlement of refreshment bill from canteen service and make sure distribution of cost centers are done correctly

• Produce weekly event calendar

• Produce monthly management report (MMR)

• Support the guest relation, visa processing, hotel accommodation in the absence of Admin Officer - Guest Relations and Travel

• In the absence of receptionist, cover front desk service

Job Requirements

Minimum 5 years of experience preferably holding similar.

Degree graduate in Marketing, Management, Business Administration or related fields

Knowledge of Guest relations, event coordination, visa processing, hotel reservation

Knowledge of travel arrangement through travel agent

Excellent communication skill, email correspondence clear and brief

Excellent English language skills and excellent interpersonal skills

Excellent team building skills

Flexible, efficient and cooperative

Commitment to WVI’s aims, values and principles

Honest and trustworthy

Demonstrate sound work ethics

How to Apply

Interested applicants should follow the below link to apply

https://worldvision.wd1.myworkdayjobs.com/WorldVisionInternational/job/Addis-Ababa-Ethiopia/Administration-Coordinator_R8636-1?shared_id=89392911-3e77-4273-a747-a4a249e23ddf

World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision’s child and adult safeguarding policy."