Job Description

JOB SUMMARY      :

Accumulates and manages financial data from source documents and verifies for accuracy. Prepares and maintains financial data for posting to reflect accurate accounting and distribution of income and expenses to appropriate accounts. Reconciles accounts and adjusts irregularities. Prepares financial analyses and a variety of financial reports as required. Make recommendations for improvement of accounting systems, methods, and techniques. Assists in training and directing the work of other employees, as assigned. 

Under the supervision of the WISH2 Project Coordinator plans, organize and control financial activities, participates in posting of financial data and  in the preparation of financial statements and in developing accounting systems check.

RESPONISIBILITIES AND TASKS

·         Actively participates in the preparation of annual budgets for the Area Office with respect to the project;

·         Evaluates payment requests before check payments are written and verifies its correctness and appropriateness;

·         Prepares payment request authorization (PRA) and passes them for certification and authorization by the respective authorized persons;

·         Checks for the availability of budget before expenditure occurs, especially for program activities;

·         Verifies that expenditures are properly authorized and charged to correct accounts;

·         Checks and certifies cost break downs on the TORs prepared by AO project team for training and workshops;

·         Checks petty cash payment vouchers prepared by the main cashier;

·         Performs monthly cash count on petty cash which is under the custody of the main cashier;

·         Follows up and ensures the internal control on the administrative and program expenditures incurred at the Area Office;

·         Requests for timely submission of expenditure documents by Area Offices to the WISH Team at the HO;

·         Reviews cash flows and fund requests by Area Offices to be submitted to HO for approval;

·         Follows up the transfers funds from HO to Area Offices for administrative and program activities;

·         Conducts Reconciliation of Fund Balance on the fund transferred to AO;

·         Conduct Reconciliation on Funds transferred from HO and expenditure reports sent to HO on a monthly basis;

·         Codes and posts all the expenditure documents into computerized financial reporting system;

·         Collects bank statements on a monthly basis and prepares bank reconciliation; verifies for any irregularities and reports to the bank immediately if found any;

·         Replenishes petty cash fund regularly after reviewing the petty cash documents submitted by the cashier with summary attached;

·         Prepares and submits monthly financial reports which will be sent to HO within the set deadline;

·         Ensures the application of proper accounting controls and uniformity with financial regulations, rules and policies and procedures;

·         Prepares fund requests together with cash flow statements to replenish the AO Bank Account;

·         Perpetually monitors the cash balance at the bank in order not to fall short of funds for immediate use;

·         Prepares and effects payments for statutory matters such as payrolls, water utility, electricity, telephone and internet utilizations;  

·         Prepares and effects payments any Government obligations such as Payroll Taxes, Tax Withholdings etc. to Inland and Revenue Administration on timely basis;

·         Prepare the necessary financial utilization report on the format prepared for this purpose at the end of each quarter and when requested for any other purpose;

·         Checks the accuracy of financial documents, organize in the proper manner and file them;

·         Handles under his/her custody all financial documents that are produced at the AO;

·         Makes sure year end closing are made according to the requirements of financial policies and procedures;

·         Provides assistance in the conduct of internal and external audit;

·         Participates in the development, installation and maintenance of systems which provide control of expenses incurred in carrying out activities;

·         Assists in planning and administering the documentation, classification and recording of financial transactions;

·         Provides professional advice to work colleagues and answers enquiries concerning accounting procedures and policies;

·         Follow up proper handling of check books and vouchers;

·         Provides technical assistant and supportive supervision to Work Unit finance team and ensure the financial health of the project at the AO levels;

·         He/She is expected to make use of and be abide by the Financial Manuals and Procedures, Procurement Manuals and Human Resource manuals of FGAE which are currently in use;

·         Works in collaboration with the HO and AO regular FGAE experts at all level;

Job Requirements

MBA/MSC/BA in Accounting or Finance

3 years for MBA/MA of which must have A minimum one year experience after graduation,  or 5 years  experience for BA degree after graduation , shall possess an expereience in same or similar position in an NGO or a donor funded project.

Knowledge & ability to use accounting softwares & producing analytical financial report . Computer skill in relevant software is desired.

How to Apply

Interested applicants should send non-returnable applications with CV and copies of credentials and other supporting documents via post to Family Guidance Association of Ethiopia, North West Area Office, Finance & Admin Service, P.O. Box 174 Bahir Dar or apply using this link https://www.ethiojobs.net/display-job/414481/Finance-&-Admin-Service-Coordinator.html or bring in person to the North West Area Office, Bahirdar, D/Markos, & Gondar SRH

Note: Female applicants are highly encouraged to apply