The main role of an office administrator is to organize and supervise all of the administrative responsibilities that facilitate the smooth running of an office. She is expected to carry out a range of administrative, communicating with our customers, archiving files and create good customer relation. she also responsible for organizing the office layout and equipment.
-using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Responsible to handle the customer on front desk
• Collect and enter the customer data
• Prepare and assign the appropriate schedule date for installation and maintenance and coordinate the task accordingly.
• Check the installation date from the database and assign the installation team when the driver will come to enroll their trucks at the scheduled date.
• devising and maintaining office systems;
• booking rooms and conference facilities;
• using content management systems to maintain internal databases;
• attending meetings, taking minutes and keeping notes;
• managing and maintaining budgets, as well as invoicing;
• liaising with staff in other departments and with external contacts;
• organizing and storing paperwork, documents and computer-based information;
• photocopying and printing various documents, sometimes on behalf of other colleagues.

Job Requirements

-Degree/Diploma in IT or Secretarial Science or marketing or related fields
-At least 4 years’ experience in related field
-Excellent interpersonal communication skill
-Have basic computer skills and willing to work under pressure

How to Apply

Interested Applicants should submit a well-prepared and updated CV along with an application letter stating the position; No additional document is required at this stage.

Applications should be mail to cv@kifiya.com and should state the position on the subject of the email.