Internal/External

Vacancy Announcement 

IR/INT/EXT/VN/060.22
August 02, 2022

Job Title:                     Finance Coordinator
Reports to:                 Finance Manager                          
Duty Station:             Country Office, Addis Ababa

Salary:                        As per the organization Scale

Required:                   One

Duration:                   One year with possible extension   

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started its operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Hargelle, Elkere, Bare and Dekasuftu, Afar Regional State; Ewa and Gulina, Oromia Regional State; Borena, Chiro and Meayso and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us.

Job Purpose

The main purpose of the job is to implement, coordinate and review the implementation and effectiveness of all financial strategies, processes, systems, Staff benefits, obligations to the concerned government offices, advance management, report preparation, preparation of e yearend financial statement in line with procedures of Islamic Relief Ethiopia and of donor requirement .that aid in meeting its overall organizational objectives..

Key Accountabilities

1.      System Management: Ensure the Accounting system is working properly, and administer user access administration and consolidate filed office financial data to the head office financial book accounting system timely. Give trainings on accounting system to Field office finance staffs.

2.      Reporting: Prepare interim, quarterly and final donor reports timely. Prepare yearend financial Statement such as Balance sheet, income statement and cash flow statement.

3.      Staff Benefit: Manage the recording of organization staffs terminal benefit timely before the end of each year and close of projects in consultation with Operations support department and program department / project offices.

4.      Advance Management: Checking timely Settlement of working Advances and project advances, follow up the settlement of accounts receivables of staffs and check and sign on settlement financial documents.

5.      Documentation and coding: Checking the document and coding are correctly posted to the Accounting system in accordance with project class and customer job segregation.  Ensure details Expenditures are equal to each class of donor expenditures in all project area office.

6.      Government Obligations-Follow up the monthly transfer of government obligations, salary income tax and withholding tax payables in country office and field office  settled timely.

7.      Variance Analysis: Prepare and distribute monthly Budget VS Actual Report to budget Holders for variance analysis and grant meeting to take corrective actions. And to work with closely with budget holders for budget preparation, Variance analyses, budget mapping, budget amendment & reporting.

8.      Income and Expenditure: Reconcile closed grants expenditure & income to collect or refund remaining income from Donor or to donor and ensure and follow up no Expenditure is posted to the system after the grant is closed.

9.      Provident fund Management -Follow up the monthly transfer of staff Provident fund to Banks and make reconciliation of the individual subsidiary ledger with the General ledger.

10.  Cash Forecast: in collaboration with concerned staff, prepare monthly cash forecasts and cash requests from HQ and institutional donors.

11.  Fixed Asset Management: Ensure the proper recording of fixed assets in the accounting system follow up reconciliation with physical count.

12.  General and subsidiary Ledger reconciliations: Ensure the reconciliation of general ledger and subsidiary ledger of Debaters & Creditors.

13.  Timely Update of Transactions: Ensure and follow up all Area office transactions are updated and proper accounting records   are maintained timely by Finance officers.

14.  Bank Reconciliations: Collecting bank statements & Advices from bank monthly & follow up Bank reconciliation is done and documented timely by finance officer.

15.  Audit: Follow up Donor Grant audits & Annual internal & external audit. Ensure audit financial documents are arranged sequential, leveled and stamped properly

16.  Staff coordination and line management-Coordinate and line manage finance officers and cashiers.

17.  Communication: Communicate with the partners for reporting and cash transfers based on the expenditures timely.

18.  Gift in Kind :Check and follow up gift in-kind are properly recorded in the system and valued fair market price

19.  Maintaining Approved Budget: To maintain budget on the system for approved Grants.

20.  Committed costs: To ensure/follow up the committed/Accrued costs are properly recorded and expenditure is made accordingly.

22. Additional Tasks: To do additional tasks given by the Finance Manager and or the Country Office Management Team.

Job Requirements

Person Specification

Formal Education/Qualification

·          Master’s or Bachelor’s degree in Accounting, Finance or related fields

Work Experience

·           8/10 years of relevant experience preferable in NGO environment

·          Proven experience in analyzing and interpreting financial data and information for decision making

·          Experience in using one or more accounting software packages

·          Proven experience in financial management preferably in development organizations, NGO environment

Skills and Competences

·          Strategic thinker – proven ability to translate strategic plans into action

·          Decisiveness with excellent judgement

·          Good command of verbal and written communication skills in English and Amharic

·          Ability to plan, prioritize and organize self and others

·          Sympathy with the aims and objectives of IR

·          Commitment to humanitarian principles and action

·          Computer literacy in MS Office is essential.

·          Having Professional accountancy certification (ACCA) is an advantage

·          Demonstrated ability to lead a team

·          Knowledge of international donor reporting requirements is desirable

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  With a zero tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity  to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

How to Apply

Application Procedures

·         Interested candidates are required to submit a complete Job application form with all required supporting documents (copy of credentials and testimonials) through Ethiopia.HR@islamic-relief.org.et.

·         You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.

·         Closing date for the application is August 16, 2022.

·         Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

·        Female candidates are highly encouraged