Job Description

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the mentioned position:

Position:                                Purchaser  (Internal/External)

Duty Station:                         Bahir Dar

Duration of Contract:          One-year contract, renewable (with 60 working days Probation)

Salary:                                    As per the salary scale of the organization

Closing date:                         August 12, 2022 

Job Summary

Responsible for compiling purchase requests, proforma collection, making analysis and, handling settlement of payments and delivering items to store.

Principal Responsibilities

Key Result #1 –purchase requests at:1.     Verifies all requested materials are with specifications, the quantity; the units of measurements are clearly stated clarifying unclear items and recommendation alternatives 2.     Compile the same categories of supplies or equipment3.     Able to apply organization automated applications used for purchase. Key Result# 2 Vendor selection and Proforma collection1.     Identifies and selects potential vendors to procure requisitioned Items2.     Ensure their reliability and the quality of their products3.     Collect price quotation from reliable suppliers4.     Negotiate with suppliers5.     Keep information accessible by sorting and filling the suppliers address, Key Result# 3 making analysis and payment request1.     Prepare offer analysis, purchase order, request the payment and facilitate for approval based on the policy and procedure of the organization2.     Place order with adequate lead time to ensure on time arrival of supplies3.     Follow up payment and collect the check for selected winner4.     Receive the materials as per the order5.     Deliver purchased materials to the storekeeper and collect receiving notes Key Result #4 – Financial Settlement1.     properly record financial document2.     settle the payment on time3.     Handling petty cash for small purchases and loading  

Job Requirements

Job Level Specifications

⮚        Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚        Ability to communicate with organization members.

⮚        Physical fitness to operate in and different weather environments.

⮚        Shows a positive attitude that contributes to a good working atmosphere in the office

⮚        Maintain or retains confidential internal information of the organization.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies

Experience

⮚ At least 4 Years for diploma & 2 years for degree experience in a similar position preferably in an International NGO setting.

⮚ Computer skill is mandatory

⮚ Ability to perform multiple tasks simultaneously.

Education/Certifications

⮚ Degree /Diploma in supplies chain management or a relevant field is preferred.

Supervisory Responsibility

⮚ This position has no supervisory responsibility.

Language

⮚ Proficiency in spoken and written Amharic and /or local language of the operational area and, basic understanding of English required; 

Safeguarding Policy

Food for the Hungry is committed to conducting its programs and operations in a manner that is safe for all beneficiaries it serves. It is FH's policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable at risk. All personnel are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy could result in termination.

Safety & Security Responsibility

⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.

⮚ Every FHE staff member has an obligation to learn and understand the security situation where they are located. 

⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security.  This includes, but not limited to, personal safety, road safety, etc.

⮚ Has a responsibility to become familiar to social, cultural and other associated features of their duty stations;

⮚ Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.

⮚ All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct;

Gender Responsibility

⮚ Be aware of the stereotypes about women’s and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.

⮚ Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.

⮚ Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve

⮚ Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.

⮚ Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.

⮚ In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations

How to Apply

Female Candidates are highly encouraged to apply

Competent candidates should submit their application and updated CV’s ONLY to:         recruitment_fhe@fh.org

Candidates MUST refer the position title "Purchaser" on the subject line of their email and applications