Employment type:  Open/Indefinite 

Job Location:    Addis Ababa 

Job Purpose:  

The Senior Finance Officer for Donor Budgets and Reporting (SFODBR), is responsible for helping to ensure that we maintain good financial relations with donors. The role will work closely with the unit Manager and budget holders to ensure that we develop realistic budgets for donor grants, that we monitor them on an ongoing basis and that all donor reports are accurate and submitted on a timely basis.

Main Duties and Responsibilities; 

1.   Preparation of Donor Budgets

• Review and fully understand donor guidelines, advise grant managers on significant issues/requirements

• Review draft budgets prepared by programme/other staff for completeness, reasonableness/compliance with donor requirements

• Ensure that appropriate levels of staff costs are built into all donor budgets so that these can be covered to the fullest extent possible without drawdown of GD budget.

• Ensure that appropriate levels of overhead costs are built into all donor budgets so that these can also be covered to the fullest extent possible without drawdown of GD budget

• Assist the programme staff in preparing budget narratives, if required.

• Mapping donor budgets against Concern Chart of Account.

• Help address any queries/feedbacks on donor budgets.

• Ensure appropriate and updated soft and hard copy filing and documentation for all donors in consultation & support with SFO compliance staff

• Update/ inform to be updated GMS for changes to donor profiles and budgets for grant unit (as they have access)

2.   Preparation of Donor Reports

• Develop a thorough understanding of donor reporting requirements and guidelines.

• Draft donor expenditure reports using the appropriate financial reporting format and appropriate currency

• Ensure that the reports tie into the latest Donor budgets and accurately reflect costs recorded as per DMA/GL for the period.

• Review and amend the final donor report based on review/feedback.

• Help address any queries/feedbacks on any donor reports.

• Ensure that necessary deadlines for donor financial reports are met.

• Ensure that GMS is updated with copies of all donor reports

• Ensure appropriate and updated soft and hard copy filing and documentation regarding donor report.

3. Monitoring the status of donor grants

• Ensure that DMAs are set up for all grants with accurate and up to date budgets

• Review monthly DMAs for all grants and advise on a significant issues that may arise with donor reporting

• Work with the unit Manager to assist budget holders to identify when budget revisions/NCEs/CEs etc. may be required

• Support the development of requests for such budget revisions and changes.

• Participate as requested in periodic Grant Management and monthly Budget Monitoring Meetings. Work with finance team on timely closure of ‘Open’ action points.

4. Organisational Budget & Financial Reporting:

• Assist as appropriate in the preparation of annual and revised country budgets (AB and BRs) and help address donor related feedback received from HQ team (primary responsibility lies with CFC).

• Assist as appropriate in the production of periodic financial reporting pack (FRP) and address donor related feedback received from HQ team (primary responsibility lies with CFC).

5. Monitoring Donor Balances:

• Work with the unit Manager to regularly review outstanding income/balances with donors so that the organization can realize all dues.

6. General Financial Responsibilities:

• The role will be required to assist in general financial duties – mainly but not restricted to the following:

• Processing of month end  report Cash and/or Bank book review

• Preparation of journals

• Field visits

• Work in this regard will be coordinated by the Assistant CFC and will be designed to complement and not impede budgeting/reporting responsibilities.

7. Audits and Compliance:

• Work closely with the Senior Finance Compliance Officer during donor, internal and external annual audits. Ensure adequate preparation and participation, with his/her team, during these audits.

• Assist with management responses to donor/internal/external audits to the auditors within the given timeframe and audit recommendations are implemented for donor compliance.

8.  Risk Management and Controls:

• Closely monitor financial status of grants and advise unit Manager on all situations that have the potential for a negative impact on donor relations.

9.  Team Management & Capacity Building:

• Assist in building the capacity of finance staff supervised to ensure good standards of financial management is maintained.

• Provide finance orientation to budget-holders, to assist them in enforcing financial controls, donor compliance and assisting them in making informed decisions based on financial reports.

10.  Other Duties:

• Representative in special task forces and committees

• Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.

• Undertake any other duties as may reasonably be assigned by CFC and/or Assistant CFC.

Emergency Response;

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Accountability;

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

• Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. 

Gender Equality;

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Job Requirements

Person Specifications;

Essential:

• Honesty and Integrity

• BA degree in Accounting

• At least three years of experience at senior finance officer level in an INGO.

• Self-motivated

• Computer literate

• Good communication skills.

Competencies;

Desirable:     

• MA/ACCA/CPA accredited

• Knowledge of donor rules and regulations,

• Practical experience of preparing reports and budgets for some of the biggest international institutional donors.

• Must be computer literate with a comprehensive knowledge of MS Excel and Accounting packages.

• Fluency in English.

Special Skills, Aptitude or Personality Requirements:    

Essential:

• Good Communication skills

• Skills in time management and prioritizing

• Ability and willingness to work as part of a team

Personal attributes;

• Problem solver and ready to develop and train others

• Highly motivated, energetic and enthusiastic.

What We Offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how your experience and education fit this vacancy, please note that no need to submit your supporting documents. Apply Via THISLINK

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply