Job Description

Over View of the Role

The Finance Manager is responsible for leading the finance teams, ensuring compliance with HI’s standards and local rules in the finance field, financial strategy and steering and operational financial management within his/her area of responsibility Ethiopia and Somaliland/Somalia.

Responsibilities: Under line management and in close collaboration with the Program Director, s/he is responsible for the following:

 Mission 1 : Management

Embodies HI's values on a daily basis (Manager as a role model).

Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking (Manager as coach for meaning).

Organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems (Operational manager).

Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour (Manager 1st HR&Coach).

Mission 2 : Strategy and steering

Contributes towards the drafting, revision and implementation of the financial section of Operational Strategy (StratOp) within his or her area of responsibility area and in line with HI’s financial policies.

Oversees the breakdown of financial strategy into action plans and advises on financial issues.

Produces, compiles and analyses financial indicators and, if necessary, creates additional indicators.

Is in charge of the assessment, mitigation and treatment of financial risks. Reports on incidents and their treatment to his or her line manager and functional managers.

Oversees HI external representation activities related to financial issues, takes part in inter-NGO working groups and ensures the development of partnerships in his or her geographical area.

Mission 3 : Standards and expertise

Oversees the deployment and monitors compliance with all of HI’s financial policies, processes and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional management.

Directs and controls HI's compliance with the legal framework of the country or countries of intervention and monitors changes in standards and case law and in the practices of other stakeholders working in the finance field.

Ensures the production and filing of financial documents ensuring the legality of HI's operations in the country or countries of intervention.

Ensures compliance with the General Data Protection Regulation (GDPR).

Ensures implementation of and compliance with procedure for archiving financial documents and the publication and updating of financial documents in the dedicated workspaces.

Supervises internal control in his or her area of responsibility, as well as any necessary corrective actions.

 Mission 4 : Operational implementation

Responsibility 1 : Ensures financial and budget management

Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his area of responsibility.

Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.

Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.

Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.

Responsibility 2 : Ensures accounts management

Is the focal person on accounting issues.

Ensures the accuracy and updating of accounts information and coordinates the process of reporting and compiling accounts information in accordance with the financial calendar.

Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).

Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts and monitoring of fixed assets.

Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.

Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.

Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.

Provides the supporting documents asked for by internal or external auditors.

Responsibility 3 : Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

Directs the drafting of funding proposals for institutional donors and the construction of funding schedules:

-          Supervises and accompanies the drafting of funding proposals and optimises the funding schedules (coverage of office and support costs); compiles and coordinates multi-programme proposals when the programme is the lead.

-          Examines, alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits , etc.). Ensures that these obligations are realistic and compatible with HI procedures.

Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.

Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.

Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments

Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.

Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.

Responsibility 4 : Ensures cash-flow management

Is the focal person on cash-flow issues.

Examines, formalises and optimises requests for funds in order to ensure the availability of cash in cash boxes and bank accounts and meet the financial needs of the mission. Assists project managers in defining their cash-flow requirements.

Ensures the provisioning of cash boxes, contributes to bank reconciliation operations, carries out cash box/safe inventories for monthly and annual closings.

Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility.

Evaluates and provides means of payment adapted to the needs of the mission and ensures compliance with payment rules according to the defined thresholds.

Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.

Ensures the completion of requests to open or close bank accounts on behalf of the organisation according to operational needs and the updating of bank signatories.

Identifies exchange rate risks and puts measures in place to mitigate these risks.

Mission 5 : Profession facilitation

Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.

Coordinates profession facilitation in his or her area of responsibility, fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.

Develops a pool of local talent.

 Mission 6 : Emergency preparedness and response

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response. 

Job Requirements

Essential

Preferable

Qualification(s):

Master's or Equivalent in BA, Finance, Economics or any relevant field

Experience (type and amount of experience) :

  4 years of relevant experience in support services senior management positions  at similar level

Skills (knowledge, abilities required for the position, refer to skills repository document) :

-  Knowledge of NGO sector

-  Multi-tasking

- Assertiveness

-  Communication skills

Personal qualities:

-     Capacity to work under pressure and in a context of permanent insecurity.

-    Sense of priorities and of responsibilities, strong organizational capacity.

-    Rigor, practicality, strategic thinking

-  Solution and result oriented

- Cultural sensitivity and respect for diversity

-    Autonomy and sense of teamwork

-    Ability to share a collective life

Experience in highly insecure and volatile contexts

How to Apply

Interested applicants who meet the above criteria should fill in the attached application form Job application form updated (1).docx and submit it with a 1 page motivation letter  and email it at recruitment@ethiopia.hi.org or through THIS LINK on or before the above mentioned deadline.

Please clearly state the position you apply in the subject line of your email otherwise rejected automatically.  Only short listed candidates will be contacted for exam/interview no phone calls please.

We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and sign self-declaration form to help us verify your suitability to work with children including checks with past employers.

Humanity & Inclusion is an equal opportunity employer and particularly welcomes women and persons with disabilities to apply.