Job Description

Friendship Support Association (FSA) is a local NGO working in Afar Regional State.  FSA is currently looking for candidates for the following position.

Job Summary:

The Third-Party Monitoring (TPM) Project Coordinator will be responsible for contributing to the project’s monitoring, research and learning activities which will be carried out in 7 districts of Afar. He/she will provide training and support to Woreda Monitoring Assistants (wMAs) and liaison with WFP Semera Sub-Office and concerned government offices at regional and target districts.

The Third- Party Monitoring (TPM) Project Coordinator will facilitate, manage and ensure collection and timely sharing of quality data from food distribution points by (wMAs) who will be assigned at each target district in Afar Region. The TPM Project Coordinator will report to the MEAL Coordinator who is located at FSA Head Quarter in Addis Ababa.

Essential Duties/Tasks and Responsibilities:

• Support the MEAL Coordinator in the direct supervision and reporting of all work related to Third Party Monitoring.

• Develop and monitor the TPM’s work plans to ensure timely implementation of activities

• Day-to-day responsibility for managing the TPM activities and for monitoring compliance with contract delivery requirements and WFP policies. S/he will liaise with the Field Office Manager and MEAL Coordinator on all technical requirements of TPM activities and all matters related to budgeting, recruitment, communication, reporting, data base management and risk management.

• Ensure timely engagement of Woreda Monitoring Assistants (wMAs) in collection of data using WFP based application and according to the established work plan.

• Responsible for developing data collection tools and facilitating training, as needed, for woreda monitoring assistants (wMAs)

• Responsible for planning and oversight of a detailed, high volume work plan for TPM activities, and ensuring that the staff and funds are coordinated effectively and efficiently in the delivery of high quality deliverables.

• Collaborate closely with FSA Semera Field Office and Field Office staff to ensure adherence to organizational program standards, procedures, and contract requirements.

• Must collaborate, communicate and be transparent with WFP to clarify TPM needs and coordinate to obtain necessary documents and information for tool development, planning, and logistics to execute site visits.

• Ensure the timely delivery of data and reports in alignment with the established work plan and WFP and FSA standards.

Work Planning and Work Plan Implementation:

• Directly responsible for the detailed planning of all key TPM work processes from pre-deployment, through data collection and field work to post-deployment and reporting.

• Routine monitoring of the TPM master work plan and workflow processes and problem-solving against constraints experienced in consultation with the MEAL Coordinator and program team.

• Monitor compliance with contract delivery requirements and WFP policies.

Quality Assurance:

• Directly responsible for ensuring that TPM processes are executed in accordance with established protocols and guidelines, and WFP and FSA standards.

• Timely and substantive review and finalization of TPM deliverables and reports for submission to WFP, ensuring that they meet WFP and FSA quality standards.

• Presentation of TPM analysis and key findings to WFP ensuring that they meet both WFP and FSA quality standards, involving the MEAL Coordinator and other TPM team.

• Obtain input and approval of new/revised tools and protocols for TPM activities from the MEAL Coordinator.

• Approve all TPM Team deliverables prior to submission to the MEAL Coordinator,  FSA HQ and WFP Samara Sub-Office.

Budgeting, Contracting, Reporting and Representation:.

• Review and approve TPM monthly budget projections.

• Develop analytic framework to identify trends, key findings, outliers and lessons learned per each round of TPM activities.

• Prepare periodic Synthesis and Analysis Reports with the MEAL Coordinator  and Field Office Manager

• Plan and lead the preparation and delivery of regular presentations for review of progresses with WFP Semera Sub-Office and concerned government bureaus

• Act as key point of contact for TPM activities in the absence of MEAL Coordinator.

• Develop the skills and capacities of the TPM Team members.

• Perform any other related duties as required

Work Station: Semera, Afar

 Employment Type:  Contract, (1 year)

No of Position: 1 (one) 

Job Requirements

EDUCATION/TRAINING

• MA/BA/MSc/BSc in development studies, Statistics, Economics, Nutrition, and related fields

EXPERIENCE

• 3/5 years of experience in a similar role, NGO experience is advantageous.

SKILLS

• Strong experience of collecting monitoring data related to development or humanitarian programs.

• Experience of gathering data from remote, non-permissive locations.

• Experience in a conflict or hardship context with a complex socio-political environment.

• Experience in monitoring and evaluation and the use various data collection methods.

• Experience organizing stakeholder meetings or workshops with various partners;

• Previous Experience in WFP projct is considered as a strong asset.

• Proficiency in Microsoft Office skills (Excel, Word, Outlook and PowerPoint).

• Outstanding management, reporting and communications skills.

• Ability to work in multi-cultural environments and build effective working relationships with clients and colleagues.

• Fluency in written and spoken English.

• Female applicants are highly encouraged

How to Apply

Interested and qualified candidates shall submit their application letter along with their non-returnable recent CV and credentials via email: tesfaye@afarfsa.org  in person to FSA Head Office at Mekanisa, behind Nifas Silk Lafto Sub-City Woreda 02 Office.  

For further information, please contact +251 113 69 87 42 or 0912126529 

Only short-listed candidate will be communicated for the written exam and interview.