Job Description

Deputy Country Finance Manager-Budget and Reporting

Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary Scale: as per the organization's salary scale 

Contract Duration: One year with the high possibility of extension

Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

Summary of position

Ensure sound accounting and financial management of the capital/mission

The Deputy Country Finance Manager - Budget & Reporting role’s purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth, and difficulty of work both conceptual and applied)

Objective 1: Supervise Mission accountancy

Activities:

• Supervise Capital accountancy

• Supervise the monthly mission accountancy closure

• Supervising SAGA base implementation

Objective 2: Participate in managing and supervising the mission’s cash management

Activities:

• In charge of the check (according to the latest BFUs) and consolidation of the monthly treasury forecast sent by the bases and capital office before submission to the Country Finance Manager (monthly deadline 20th )

• Receive and check the cash request from the field before submission to Country Finance Manager for transfer.

• Check the accounting balance and submit it to Country Finance Manager

• In charge of the mission’s cash level (cash flow plan) under the supervision of the Country Finance Manager

• Ensure, check and communicate fund transfers from the Capital to the Bases

• Control every month cash management policy rules 

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

Objective 3: Manage his/her team

Activities:

• Take part in the recruitment of team members

• Work out and monitor individual action plans for team members

• Manage the planning process, the sharing, and coordination of tasks

• Ensure appraisal interviews for team members

• Provide technical support to the teams

• Identify the training needs of team members

• Create, organize and lead training sessions

• Manage difficulties in the team 

Objective 4: Other tasks

Activities:

• Ensure technical support to the field offices, including field visits

• Ensure good relationships with financial partners (banks, tax offices, etc.)

• Ensure the back-up of the Country Finance Manager in case of absence

Delivery: (The focus on the execution of the work and the role of the team for supporting business/operational functions in terms of timeliness and quality) 

Objective 5: Support financial and budgetary management

• To update monthly mission BFUs

• To send monthly BFU to CFM with a first analysis

• To update monthly Financial plan

• To send monthly Financial plan to CFM with a first analysis

• In case of CFM's absence to do a budget proposal, send BFU and financials to the concerned persons 

Supervisory Responsibilities

• Finance Manager-Budget and Reporting

• Roving Finance Managers

Gender Equality Commitments  

• Foster an environment that supports the values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, and children (boys and girls) regardless of gender, sexual orientation, disability, or religion. race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

Fiscal Responsibility

• N/A

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Working Conditions, Travel, and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

Required Qualifications and Professional Experience

• BA degree/master's in Accounting or Finance; Professional certification in Accounting or Finance would add an advantage.

• Minimum of 7 years of professional work experience in a finance or accounting role for an NGO (accounting, budget management, knowledge of donor’s guidelines, internal audit process). Experience in coaching and team building; Experience in communicating financial results to managers; Experience in managing & supporting staff. 

Required Skills & Competencies

• Sound experience in finances and management skills and knowing different accounting software

• High level of integrity, discipline, and professionalism; ability to maintain the confidentiality of information and processes

• Very good in both verbal and written in Amharic and English languages

• Very good computer skills including Microsoft Word and Excel.

• Highly organized, motivated, capable to learn and develop,

• Able to work independently.

• Willing to travel frequently to the field

• High commitment to confidentiality

• Team-oriented, flexible, and creative approach; keen to take initiative where appropriate.

• Ability to provide or recommend solutions to problems; show flexibility to assume additional responsibilities

• Outstanding interpersonal, communication, and presentation skills, including the presence to deal effectively with diverse constituencies including senior management

• Commitment to Action Against Hunger’s work and values.

How to Apply

APPLICATION PROCEDURE 

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “Deputy Country Finance Manager-Budget and Reporting-Addis Ababa” written in the subject line, and three references, applicants to the following address:

Through THIS LINK

NB: Only shortlisted applicants will be, communicated on and the selection process includes technical tests and an interview.

Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.