KEY AREAS OF ACCOUNTABILITY:

Recruitment and selection

• Maintain oversight of all recruitment and HR needs for the Afar response.

• Work with the FOM and all staff to ensure that all projects have timely recruitment plans and that the recruitment process is initiated

• Ensure that HR trackers from Afar are accurate, up to date, and disseminated in a timely manner including a monthly report

• Oversee all recruitment and ensure that interview plans are put in place for each open position and ensure recruiting managers are provided with constant update regarding open vacancies.

• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.

• Use social and professional networking sites to identify and source candidates

• Work together with hiring managers to ensure gender diversity and equality is addressed in the recruitment process

• Ensure that reference checks are completed for all potential employees

• Ensure that regret letters are sent out to candidates who reached the interview stage

• Actively take part in interviewing and selecting employees

• Manage the preparation and sending of offer packages

Benefit management

• Manage the implementation of staff benefits package for, Afar staffs based response staff, and ensure that records are maintained and updated

• Ensure that exit procedures are properly followed during staff separation

• Support initiatives on staff wellbeing program

• Liaise with line managers on planning and utilization of annual leave by creating proper awareness and making negotiations if necessary

Training and Development

• Build and coordinate the capacity of the HR staffs in Afar office

• Provide professional development and training to employees and working in conjunction with the recruiting department to maintain adequate staffing.

• Monitor training and development functions of the Afar office, where feasible

• Work together with HRIS officer to ensures proper filing of monthly and quarterly reports regarding training and development activities, highlighting areas for further support and strengthening.

• Provide job specific induction to new members of the team.

• Take initiatives to ensure that the performance of the Afar staff is managed with the existing performance management process inclusive of setting of job objectives, mid-term performance review and annual performance assessments.

• Working with managers to assess development needs and performance gap analysis of their respective staff
  

Employee Relations

• Counsel and coach managers on employee related issues and promote an engaged and positive culture

• Appropriately investigate and resolve grievances and complaints

• Conduct confidential assessment, short-term counselling, and follow-up services to Afar based employees who have personal and/or work-related problems that affect attendance, work performance, and conduct
  

Staff Management

• Motivate staff and build team spirit for effective working relationships

• Advice on adequacy of resources for proper implementation of the strategic objectives and further staff development plans

• Ensure that the HR coordinator properly plans and organises their tasks (e.g. through monthly, quarterly and annual work plans)

• Ensure that job objectives are set and performances are evaluated timely and with the required quality for supervisees, hold one-to-one meeting (where feasible) and produce team report

• Accountable for quality deliverables through the provision of appropriate support

• Extend administrative support to the team such as planning & use of annual leave, etc.

• Provide job specific induction to new members reporting to their post

Networking

• Work together with HRDD team to establish a recognizable “employer of choice” reputation for the organization, both internally and externally

• Communicate with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads

• Maintain regular contact with possible future candidates
  

Administration:

• Monitor and ensure adherence to administrative policies and procedures

• Assist in negotiation of lease and rental agreements and draft contracts as needed

• Act as Legal document holding in the field office

• Ensure maintain a filing system

• Arrange for procurement of equipment’s and other facilities

• Ensure check on regular payments (such as house-rent, utility charges for water, electricity) and periodical payments.

• Maintain office working environment clean and healthy for all staff and visitors

• Ensure keep required registers (phone, visitors, payments, movements, etc.) and update regularly

• Ensure keep important contact phone numbers (police, government departments, fire brigade, hospital, Yangon SCI headquarter), etc.

• Setting up email and internet for staff in Area and Field Office

Reporting and communication

• Prepare comprehensive monthly/quarterly report on key result areas in relation to the post

• Assist the Head HR operation in the preparation of the annual HRD department report
  

Others

• Where feasible conduct periodic visits to field offices in support of HRD activities

• Provide assistance to the Afar office in HRD activities whenever support is requested

• Assist in the development and updating of HR policies, procedures and processes.

• Perform other special projects, FOs’ or AOs’ as assigned

• Update the Afar staff on HRIS maintain hard copy files in a timely and accurate manner

• Coordinate and collect timesheet from the Afar office HR colleges, and submit to HRDD
  

 SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
  

KEY COMPETENCIES (Save the Children competency framework)

1. Developing Self & Others (Accomplished)

2. Problem Solving and decision Making (Accomplished)

3. Working effectively with others (Accomplished)

4. Communicating with impact (Accomplished)

5. Networking (Accomplished)

KNOWLEDGE, SKILLS AND ABILITY.

• Up to date knowledge of employment legislation and HR best practice.

• Effective written and verbal communication and presentation skills.

• Effective -excellent organizational skills, ability to prioritise and delegate

• Ability to seek out, manage and influence opportunities for continuous improvement and change.

• Ability to ensure that the highest standards of quality and customer care are achieved

• Enthusiastic team player

• Positive attitude and good interpersonal skills.

• Demonstrate Gender sensitivity in all responsibilities.

• Capable of working on own projects and taking responsibility for work load

• Ability to work in a complex challenging and sensitive environment

• Self starter

• Analytical mind

• Possess good judgment and decision making capability.

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Minimum BA degree in Human Resource, Business Administration and/or Management. M.A. degree in relevant field of study is preferable.

• 5-7 years of relevant experience as generalist with 3 years of experience as an HR Specialist or on a more senior HR role

• Experience of dealing with difficult and sensitive situations in a diplomatic and professional manner

• Experience working in a large and complex organizational set up

• Experience in staff management

• Ability to present complex information in a succinct and compelling manner

• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies

• Good experience in planning and coordinating

• Very good skill in report writing

• Fluency in local language (Afar Af) is advantageous

• Fluency in English, both verbal and written, required

• Commitment to Save the Children values

We offer a competitive package in the context of the sector (if you prefer to add a specific salary range please do). 

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday

• All children learn from a quality basic education and that,

• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at THISLINK