Job Description

Chemonics International seeks experienced professionals for the USAID-funded Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) project. GHSC-PSM Ethiopia will serve as the primary vehicle through which USAID will procure and furnish health commodities, provide technical assistance to improve the country’s management of the supply chain, and collaborate with key international stakeholders to support global and local health initiatives.

The Finance Coordinator is responsible for implementing the financial management priorities of the GHSC-PSM project in Ethiopia.  Please see the criteria below for details:

Annex 1: Scope of Work (SOW)

Finance Coordinator

Global Health Supply Chain – Procurement and Supply Management Ethiopia

Background

The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:

• Global Commodity Procurement and Logistics

• Systems Strengthening Technical Assistance

• Global Collaboration to Improve Long-Term Availability of Health Commodities

Purpose

The Finance Coordinator is responsible for maintaining the financial management priorities of the GHSC-PSM project in Ethiopia.

Principal Duties and Responsibilities

As Finance Coordinator for the GHSC-PSM Ethiopia Program, the employee is responsible for the following principle duties and responsibilities:

• Assist the Finance Manager to build and lead a well-functioning accounting team.  Plan, organize, assign, review and evaluate the work of Finance Officers and Assistant Finance Officers and provide staff guidance and mentoring.

• Assist the Finance Manager to supervise the accounting cycle to include preparation and appropriate documentation of journal entries, payment requests, and general ledger reconciliations.

• Ensure incurred costs are allowable, allocable, and reasonable in accordance with USAID cost principles and Chemonics policies and procedures;

• Review accounting and supporting documents and transactions to ensure accuracy, completeness and compliance with Chemonics policies and procedures and USAID rules and regulations;

• Prepare and review ad hoc analysis and reporting as needed;

• Oversee monthly wire transfer requests for submission to the HO and manage local bank accounts to ensure sufficient availability of funds for project needs;

• Assist the Finance Manager to review the internal financial control systems to ensure appropriate mechanisms, procedures, and systems are in place;

• Ensure proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures;

• Review and ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors;

• Review bank reconciliations and reconciliation of petty cash and fund report at time of replenishment;

• Review submission of all tax withholdings (e.g., payroll income tax and deduction at source) to relevant parties;

• Review payroll and ensure allocation of payroll costs to appropriate general ledger accounts;

• Supervise and ensure an orderly office filing system is always maintained.

• Perform other duties as required. 

Level of Effort and Location

This long-term position will be based in Addis Ababa, Ethiopia, with intermittent travel throughout the program’s target regions as needed.

Supervision

The Finance Coordinator will report to the GHSC-PSM Finance Manager or his/her designee.

Job Requirements

Qualifications

• Bachelor's degree in Accounting, Business or Commerce. Master’s degree in related field preferred

• Minimum eight years of experience

• Excellent organizational skills demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet competing deadlines with attention to detail and quality of work

• Computer literacy in word processing, spreadsheets, and preparation of graphs, tables, charts with Microsoft Office applications, Word, Excel, PowerPoint, Visio, and Outlook

• Excellent ability to communicate clearly and concisely in written and spoken English

• Demonstrated ability to successfully participate on teams that respond to and meet the challenges of working together in a fast-paced work setting with technical staff

• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients and consultants

• Must be willing to travel to the regions as required

• Strong knowledge and understanding of USAID regulations strongly preferred

How to Apply

To apply, please reply to this e-mail PSMEthiopiaRecruit@ghsc-psm.org.

Please specify the position title as the subject line in your application and submit no later than August 19, 2022. No telephone inquiries, please. Finalists will be contacted.

 Note: Use " Finance Coordinator" as the subject line of your email !

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.