Job Expired
World Health Organization(WHO)
Business
Business Administration
Gambela
8 years
1 Position
2022-08-12
to
2022-09-12
Business Administration
Contract
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Job Description
World Health Organization (WHO) is looking for qualified applicants for the following open positions.
Job Title:
Administrative Assistant
Job Overview:
Job Type: Full Time
Salary: Company’s Scale.
Place of Work: Gambella, Ethiopia.
Job Position:
Administrative Assistant
Responsibilities:
Assist to provide proper control of the supporting documents for payments and financial reports; compilation of returns on funds disbursed to the regional health bureau.
Facilitate follow-up of Direct Financing Corporation (DFC) returns due from the regional health bureau.
Facilitate processing of financial transactions and follow liquidation as appropriate. Compile support documentation of disbursements done through Direct Implementations (DI) Purchase orders and submit it to the central office.
Assists with coordination of procurement of goods and services for regional office in liaison with the central Logistics unit. Compiles requests for the procurement of goods and services; acknowledges receipt of goods and services.
Drafts correspondence on own initiative or on the basis of instructions; or redirects them as appropriate, drawing the attention of the supervisor or other staff concerned.
Ensures proper administration of physical facilities and office arrangement for team members including office equipment, furniture and supplies for the WHO office in the region.
Facilitate regional office staff members in utilizing their leave days. Monitor leave applications for Special service agreement contractors and share the information with the central unit.
Provides admin support to the team members including the processing of correspondences; requisition of office supplies and inventory; Maintaining a filing system.
Assists in the Regional (Hub) Office with logistical arrangements as necessary (i.e. hotel booking, accommodation, travel, transport, per-diem payment to external participants, etc.)
Maintains a database including contact information of counterparts, resource persons and supervisors from the regions.
Provides administrative support to the Regional technical staff team, including arranging appointments and maintaining schedules, receiving visitors, placing and screening telephone calls and answering queries related.
Liaises with ICT central unit to facilitate the regional staff on their ICT requirements.
Perform other related duties as required or instructed, including providing support to other areas of work.
Qualification:
Education:
Advanced Diploma or University Degree in Accounting, Administration, Management or related fields.
Completion of secondary school education or equivalent technical or commercial education, supplemented by training or certification in accounting, administration, management or related fields.
Experience:
Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
8 years of relevant experience.
Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: THISLINK
Deadline: 12, September, 2022.
Fields Of Study
Business Administration
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