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Administrative Assistant

World Health Organization(WHO)

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Business

Business Administration

Gambela

1 Position

2022-08-12

to

2022-09-12

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Required skills have not yet been specified for this position this job
Fields of study

Business Administration

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Job Description

World Health Organization (WHO) is looking for qualified applicants for the following open positions.

Job Title:         

Administrative Assistant

Job Overview:

Job Type: Full Time

Salary:  Company’s Scale.

Place of Work:  Gambella, Ethiopia.

Job Position:        

  1. Administrative Assistant

Responsibilities:

  • Assist to provide proper control of the supporting documents for payments and financial reports; compilation of returns on funds disbursed to the regional health bureau.

  • Facilitate follow-up of Direct Financing Corporation (DFC) returns due from the regional health bureau.

  • Facilitate processing of financial transactions and follow liquidation as appropriate. Compile support documentation of disbursements done through Direct Implementations (DI) Purchase orders and submit it to the central office.

  • Assists with coordination of procurement of goods and services for regional office in liaison with the central Logistics unit. Compiles requests for the procurement of goods and services; acknowledges receipt of goods and services.

  • Drafts correspondence on own initiative or on the basis of instructions; or redirects them as appropriate, drawing the attention of the supervisor or other staff concerned.

  • Ensures proper administration of physical facilities and office arrangement for team members including office equipment, furniture and supplies for the WHO office in the region.

  • Facilitate regional office staff members in utilizing their leave days. Monitor leave applications for Special service agreement contractors and share the information with the central unit.

  • Provides admin support to the team members including the processing of correspondences; requisition of office supplies and inventory; Maintaining a filing system.

  • Assists in the Regional (Hub) Office with logistical arrangements as necessary (i.e. hotel booking, accommodation, travel, transport, per-diem payment to external participants, etc.)

  • Maintains a database including contact information of counterparts, resource persons and supervisors from the regions.

  • Provides administrative support to the Regional technical staff team, including arranging appointments and maintaining schedules, receiving visitors, placing and screening telephone calls and answering queries related.

  • Liaises with ICT central unit to facilitate the regional staff on their ICT requirements.

  • Perform other related duties as required or instructed, including providing support to other areas of work.

Job Requirement:    

Qualification:

Education: 

  • Advanced Diploma or University Degree in Accounting, Administration, Management or related fields.

  • Completion of secondary school education or equivalent technical or commercial education, supplemented by training or certification in accounting, administration, management or related fields.

Experience:

  • Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.

  • 8 years of relevant experience.

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: THISLINK

Deadline: 12, September, 2022.

Fields Of Study

Business Administration

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