World Health Organization (WHO) is looking for qualified applicants for the following open positions.

Job Title:         

Administrative Assistant

Job Overview:

Job Type: Full Time

Salary:  Company’s Scale.

Place of Work:  Gambella, Ethiopia.

Job Position:        

1. Administrative Assistant

Responsibilities:

• Assist to provide proper control of the supporting documents for payments and financial reports; compilation of returns on funds disbursed to the regional health bureau.

• Facilitate follow-up of Direct Financing Corporation (DFC) returns due from the regional health bureau.

• Facilitate processing of financial transactions and follow liquidation as appropriate. Compile support documentation of disbursements done through Direct Implementations (DI) Purchase orders and submit it to the central office.

• Assists with coordination of procurement of goods and services for regional office in liaison with the central Logistics unit. Compiles requests for the procurement of goods and services; acknowledges receipt of goods and services.

• Drafts correspondence on own initiative or on the basis of instructions; or redirects them as appropriate, drawing the attention of the supervisor or other staff concerned.

• Ensures proper administration of physical facilities and office arrangement for team members including office equipment, furniture and supplies for the WHO office in the region.

• Facilitate regional office staff members in utilizing their leave days. Monitor leave applications for Special service agreement contractors and share the information with the central unit.

• Provides admin support to the team members including the processing of correspondences; requisition of office supplies and inventory; Maintaining a filing system.

• Assists in the Regional (Hub) Office with logistical arrangements as necessary (i.e. hotel booking, accommodation, travel, transport, per-diem payment to external participants, etc.)

• Maintains a database including contact information of counterparts, resource persons and supervisors from the regions.

• Provides administrative support to the Regional technical staff team, including arranging appointments and maintaining schedules, receiving visitors, placing and screening telephone calls and answering queries related.

• Liaises with ICT central unit to facilitate the regional staff on their ICT requirements.

• Perform other related duties as required or instructed, including providing support to other areas of work.

Job Requirement:    

Qualification:

Education: 

• Advanced Diploma or University Degree in Accounting, Administration, Management or related fields.

• Completion of secondary school education or equivalent technical or commercial education, supplemented by training or certification in accounting, administration, management or related fields.

Experience:

• Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.

• 8 years of relevant experience.

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to: THISLINK

Deadline: 12, September, 2022.