Job Description

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia. The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach. Today, MSF Belgium is running 2 projects (SNNP and Afar regions) and has conducted several assessments with some short-term responses (SNNP, Amhara, Afar). Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.

MSF-Belgium has the following vacant position:

Title:                                  HUMAN RESOURCES MANAGER  

Place of Work:                SEMERA, AFAR

Contract duration:         Until 31 December 2022 with planned extension  

Salary:                               As per the MSF salary scale

Main Purpose

Is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International, Regional, etc).

 Accountabilities • Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions•In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and to facilitate budget following-up.•Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance.•Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.•Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.•Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.•Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.•Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required•Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.•In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.•In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.•Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.•Is responsible for all movements and/or accommodation of staff in the Project.•Ensures all HR reporting of the Project.

 Context Specific Accountabilities Working in an emergency context in a fast-growing project team. 

Job Requirements

Education

BA degree in Human Resource Management, Business Administration or in a related field

Experience

Essential at least two years in administration position and at least one year on managerial position.

Essential previous experience in the field with MSF or other NGOs

Desirable experience in emergency context

Languages             

Mandatory: good knowledge of Afaric, Amharic and English

Knowledge

Able to work with Microsoft Office 365 tools, including SharePoint, MS Teams.

Competencies

People Management

Commitment

Flexibility

Results

Teamwork

How to Apply

All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.

Application can be submitted/sent by email: msfocb-addis-recruitment@brussels.msf.org (please indicate on the subject box: the vacancy title and your name)

Posting date: 12/08/2022

Closing date: 18/08/2022

MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.

We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.

Incomplete applications will not be accepted.

Please note that only short-listed applicants will be contacted.

Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.