JOB SUMMARY

The purpose of the Procurement Officer position is to collect Proforma Invoices on approved purchase requisition, prepare offer analysis and purchase orders, check quality of items to be purchased, submit purchased items to storekeeper and reports to her/his supervisor. She/he effects procurement in timely and cost effective manner and in compliance with CARE Ethiopia’s procurements policies and procedures. Procurement Officer informs requesting units status of their respective purchase requests and ensures that purchases are made in the best interests of CARE.

II. RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Handling Local Purchases

• Receives approved Purchase Requisitions (PR) for procurement of goods and services (booking and air ticket purchase, consultancy, vehicle and office equipment maintenance);

• Collect Proforma Invoices and presents to the supervisor for further processing or approval;

• Inquires immediately more specifications from requesting units if the PR is not clearly specified and completed;

• Handles Field Office purchases when required;

• Prepares detailed bid analysis based on Proforma Invoices and prepares Purchase Order in the name of selected supplier using accounting software;

• Ensures that purchases are made in the best interests of CARE;

• Deliver PO for collection of goods;

• Collects purchased items from venders and submits to the storekeeper against official Goods Receiving Note (GRN) of the organization;

• Ensures timely preparation of cheque or CPO in order to avoid unnecessary delays in executing purchasing activity.

 % of Time: 70%

Job Responsibility #2: Documenting and Reporting

• Files all procurement documents in an orderly manner for control and reference purposes;

• Prepares weekly procurement status report and submits to the supervisor;

• Regularly up dates the supervisor of all partial collection of the procured goods;

• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.     

% of Time 25%

 Job Responsibility #3: Others: 

• Also perform other incidental duties as requested by his immediate supervisor.

% of Time: 5% 

III. PROBLEM SOLVING (Thinking Environment)

The incumbent is responsible for purchasing the right quantity, the right quality of items at the right time and price. She/he faces identical or similar problems on a regular basis and what has to be done and how to do it are clearly defined. Therefore, level number one apply to this position. 

III. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

A) EDUCATION/TRAINING

Required:

• College Diploma in purchasing.

B) EXPERIENCE

• 4 years of experience in purchasing activities.

C) TECHNICAL SKILLS

Required:

• Proficiency in computer (Microsoft, Word, Excel);

• Good command of written/spoken English;

• Driving license;

• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

Desired:

• Knowledge of different donor requirements

D) COMPETENCIES

• Respect, accountability, courage, excellence, accountability, contributing to team success, customer focus, interpersonal skill, planning and organizing, proactive problem solving, stress tolerance.

V. CONTACTS/KEY RELATIONSHIPS 

The Procurement Officer is expected to establish and maintain open and cordial relations with vendors, project staff. She/he is also required to work closely with the Procurement Head, General Supplies Officer and other related staff.

VI. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED. 

The Procurement Officer is based in Hawassa  

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through CLICK HERE

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.