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Job Title

Field Program Coordinator 

Reference number:

Vac/0273 /22

Vacancy posting date:

Aug 16, 2022

Closing Date:

Aug 26, 2022

Duty Station:

 Afar, Samara

Employment Type:

Fixed term

Salary:

As per the organization scale

Employee Position Summary

The Program Coordinator works under the direction of the Program Director, and shares responsibility for overall program management, technical and financial monitoring and successful implementation of IMC programs/projects in Afar Region, Ethiopia on a day-to-day basis to support and facilitate IMC's extensive humanitarian interventions responding to refugee needs and assistance to the hosting community.  The ideal candidate will have extensive experience and a proven track-record of coordinating and managing humanitarian and emergency response programs and activities in the refugee camps, as well as possessing excellent relationship, communications, planning, monitoring and teamwork skills.  

KEY DUTIES AND RESPONSIBILITIES

• Support the Country Program team in developing the program proposals and other strategy.

• Clearly aware of program’s implementation activities and expedite the same along with sector Program Managers.

• Together with IMC technical program managers/Team Leaders to ensure that projects are implemented as planned and within budget, and in accordance with IMC and global humanitarian policies and guidelines, including Codes of Conduct, SPHERE and HAP principles and standards on accountability to the affected populations;

• Ensure timely completion of all logistics, financial and administrative matters in the field.

• Conduct regular staff evaluation , design and implement capacity improvement plan.

• Review/Assist in development of action plans and compare actual implementation of the planned activities.

• Ensure program activities are implemented with-in the project period.

• Advise sector program’s managers on program quality, implementation and appropriateness of expenditures. Undertake a regular review of pipelines.

• Oversee the proper spending of all grants in line with donor regulations.

• Approve expenditures within the set IMC limits.

• Ensure successful delivery  of  services and along with the field M and E officer, establish complaint feedback mechanism.

Policy Compliance and Team Management

• Ensure field staff are aware of all policies and procedures

• ·Apply policies and procedures in a consistent manner

• Advise supervisor  regarding field staff failing to comply with policies and procedures

• Play a leadership role and foster a positive working environment

• Ensure mutual support within the team and contribute to teambuilding

• Directly Manage the GBV, Mental Health, and Sexual Reproductive Health team leaders, Finance, HR/Admin and Logistics Senior Officers.

Reporting and Communication

• Compile monthly field office reports in a timely manner.

• Coordinate preparation of quarterly, final and other donor reports as needed.

• Coordinate with other departments within the IMC Ethiopia country program (Communications, Finance, HR, Admin, Security) concerning the Afar programs/projects.

• Maintain a regular communication with supervisor and Addis based program staff particularly the Program Operation Deputy Program Coordinator, Technical Coordinator, Program Development Officer, Grants and MEAL Managers and others.

• Report to the Field program coordinator in a timely and thorough way on all health problem, security developments or criminal incidents to IMC staff or property.

• Assure that proper channels of communication are maintained and respected.  Regularly consult with the Program Operations Coordinator and CD on all matters of significance to the program, staff and regional affairs.

• Write monthly reports on programs, administrative, finance and logistics matters to the POC and Country SMT

Representation and Networking

• Regular meetings and communication with field staff of partner agencies in the refugee camps on issues of common interest

• Maintain a good partnership with Government agencies and other partners in the area

• Along with the country team, facilitate successful donor visits and internal monitoring visits and assessments

• Participate in working groups, seminars, meetings, etc with relevance for IMC programs/projects

Job Requirements

• University degree or Masters in Public Health, Disaster Response and Management, Social Work, Sociology, Political Science or a related field.

• More than 5 years experience with an international NGO - managing and/or coordinating large and complex emergency response projects, including refugee settings.

• Significant experience in overall program/project senior management, preferably in the health, nutrition, water-sanitation-hygiene, food security and related sectors.

• Demonstrated and extensive program/project, people, and financial management skills.

• Ability to cope with stress; hardship; patience and flexibility.

• Ability to effectively work with government, community leaders, international/national organizations, donors, partners and other IMC relationships.

• Experience with donor compliance and reporting requirements including BPRM, ECHO, UNHCR, UNOCHA.

• Team builder with an ability to train and coach staff.

• Diplomatic and an effective communicator at all levels.

• Strong leadership skills, strong communication skills, with excellent written and spoken English.

• Advanced proficiency in the use of MS Office, Email and other computer applications.

• Experience with establishing strong and effective working relationships with colleagues from different backgrounds, cultures and experience.

• Able to establish and maintain healthy working relationships with colleagues in course of work.

• Willingness to work additional hours in order to meet tight deadlines.

• Understanding and ability to work in unstable and multi-cultural environment (cultural sensitivity).

How to Apply

Interested applicants who meet the above requirements should send their application letter and CV through THISLINK before OR on  August 26, 2022.

Only short-listed candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.