About Oxfam
Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation Oxfam.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization. OUR WORK IN ETHIOPIA
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issuesJob details
DIVISION: Operations TEAM: Finance Team LOCATION: Addis Ababa CONTRACT TYPE: Fixed Term (1 year)GRADE: D2 National JOB FAMILY: Programme SALARY: As per the Oxfam pay scale HOURS: 37.5 hours per week FLEXIBLE WORKING We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage TEAM PURPOSE: The Finance Officer will support the implementation of the programme by working directly with Oxfam’s and partners’ staff on the financial needs of the programme to ensure people affected by the crisis get timely, sufficient, and appropriate humanitarian assistance. Together with the Finance team, the Finance Officer will be accountable for ensuring that all financial procedures are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures. JOB PURPOSE:Oxfam in Ethiopia is currently responding to a humanitarian need in Northern Ethiopia and the Finance Officer provides financial and grants management on a daily basis for the Northern Ethiopia response. This includes a review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review, and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval.POST HOLDER REPORTS TOFinance coordinator JOBS REPORTING TO THIS POSTNoBUDGET RESPONSIBILITYNoKey Responsibilities and AccountabilitiesEnsure that all the Norther response expenses are properly authorized and documented before payment through checking correct budget codes (in liaison with Donor Accountant) and seeking prior approvalEnsure that all payments are prepared on time and in accordance with all financial guidelines and approval procedures including processing check payments to suppliers and staff on a timely basisPetty cash monitoring and process replenishment upon receiving valid financial documentsReview settlement of travel and training advances against Oxfam travel policy and prepare the journal entry Ensure data entry into (financial management) system is done timely and accuratelyUpload weekly labor hour upload into the system and also prepare monthly payroll ensuring timesheets are completedPrepare of the month-end pack including balance sheet analysis, bank reconciliation, and fixed asset scheduleFile monthly income tax, withholding tax, and staff pension return to an appropriate government officeAssist in Oxfam internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as neededMaintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulationsEnsure all financial and local government regulations adhere to the desired standardsLiaising with NDRMC to transfer cash from Addis to MekeleSupporting Tigray and Amhara projects in setting and recording expenses on the system Other responsibilities related to the Finance TeamAssist Finance team in reviewing and revising /developing financial policies and proceduresAssist Finance team in financial statement preparation and audit facilitationPerform such other duties as assigned by the Head of Finance and Systems.
Job Requirements
Person Specification
Most importantly, every individual at Oxfam GB needs to be able to:
Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY
Our Values
Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality. 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:1 Self-Awareness2 Mutual accountability3 Strategic Thinking and Judgment
Experience, Knowledge & Competencies Essential Bachelor (BA) or Degree from a recognised university/college in Accounting, Finance or any other related areas that can bring added value to the job. Relevant finance experience of 3-5 years for BA holders or 5-8 years for Diploma holders, preferably in an international NGO, out of which 2 years should be supervisory/managerial experience.Competent in the use of computers and Microsoft Office applications including Word, Excel, PowerPoint, and Outlook. High-level of acquaintance comfort with internet-based research and electronic communications.Results-oriented with accuracy and strong attention to detailStrong interpersonal skills, sensitivity to cultural differences, and ability to work in a wide variety of cultural contextsStrong organizational and personal management skills, with the ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-throughAbility to work effectively in a fast-paced environment and under pressureAbility to adjust to constantly changing situations while maintaining focus on delivery and follow-throughGood personal communication skills, in written and verbal English and Amharic, with influencing and persuasive skills. Able to use different approaches to achieve followershipCommitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience in integrating gender and diversity issues into finance. Flexibility in terms of travel and working hours.Willingness to travel including medium/high-risk areasDesiredKnowledge of various accounting software with special emphasis on the Oxfam financial management system
Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding, and criminal records checks).
Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
How to Apply
As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through THISLINK or using Oxfam's internal /External application portal https://jobs.oxfam.org.uk/vacancy/17008/description on or before September 1, 2022, but the recruitment is on rolling base.
